Executive Headshot Photographer in NYC
Introduction
Welcome to our comprehensive guide on executive headshot photography in NYC. If you are an executive, HR professional, PR lead, or business leader searching for an executive headshot photographer, this page is designed for you. Here, you will discover how our specialized team at Match Production delivers high-quality corporate headshots, executive portraits, and remote headshots tailored for busy professionals and distributed teams.
In today’s business environment, a professional headshot is essential for social media, websites, blogs, and marketing materials. It plays a critical role in personal branding for entrepreneurs and professionals, helping you make a strong first impression on LinkedIn, corporate profiles, and other professional platforms. Hiring a photographer who specializes in corporate or business headshots is recommended over generalists, as it ensures your images reflect the confidence, approachability, and professionalism required in modern business.
This page covers our process, who we serve, why executive headshots matter, and how we deliver consistent, on-brand results for individuals and teams—whether in our Times Square studio, on location across NYC, or remotely for distributed organizations.
Key Takeaways
Match Production specializes in corporate headshots NYC, executive portraits, and remote headshots for busy leaders, shooting in our Times Square studio, on location across all NYC boroughs, and remotely for distributed teams.
We also offer personal branding sessions for entrepreneurs and actors, providing professional headshots that help build personal brands and make a strong impression in the business and acting industries.
We focus on process and outcomes: smooth scheduling, minimal disruption to leaders’ calendars, consistent brand look, and fast turnaround including same day headshots NYC when needed.
Our crew handles everything from discovery calls to retouched finals, with typical delivery of proof galleries in 1-2 business days and retouched images within 3-5 business days after selections.
In a recent NYC press day, we covered three executives in a Flatiron office in the morning and coordinated remote headshots for West Coast and London leaders in the afternoon, delivering a cohesive leadership page before the public announcement.
Ready to plan your session? Email hello@match-production.com with scope, dates, and headcount to get a tailored plan.
What I Actually Do As An Executive Headshot Photographer
Our Team Approach
I am Lisa Soldberg, Head of Production at Match Production in NYC. My team and I are experienced portrait photographers specializing in headshot photography for professionals across various industries. We handle corporate headshots NYC, executive portraits, and remote headshots for PR leads, communications teams, HR and employer brand managers, founders, and executives. We are not a solo photographer with a camera and a dream. We are a full production crew: producers, photographers, digital tech, retouchers, and glam partners when needed. Hiring a photographer who specializes in corporate or business headshots is recommended over generalists, as it ensures your images are tailored for professional use and brand consistency.
Client Types
Our three main use cases are leadership portraits for investor decks and press, team headshots for LinkedIn and intranet, and same day headshots NYC for urgent media or speaking opportunities. Most people we work with are under real deadline pressure. They need a headshot photographer who understands that the first impression matters and that potential clients, casting directors, investors, and journalists are all forming opinions based on that image. Professionalism and the ability to help clients present their best selves is central to our service. Every headshot tells a story, and a good portrait photographer knows how to combine all the nuances of photography to create professional portraits.
A professional headshot is essential for social media, websites, blogs, and marketing materials, and plays a critical role in personal branding for entrepreneurs and professionals. Quality headshots should have sharp, well-lit faces with clear eyes as focal points and capture confidence and approachability. The ability to guide authentic, polished, non-forced expressions is crucial for a photographer in 2026.
Session Flow
We cover a wide area. Our Times Square studio sits near major subway lines and is ideal for executives hopping between Midtown meetings. We also run on location headshots NYC across Manhattan, Brooklyn, Queens, the Bronx, and select New Jersey offices along PATH and NJ Transit. If you need us in a Hudson Yards conference room at 7:30 am or a WeWork in FiDi at 4 pm, we will be there with gear and crew ready. Professional headshots play a critical role in personal branding for entrepreneurs.
Transition
With our team approach and focus on quality, let’s explore how a typical company shoot works for corporate headshots in NYC.
Corporate Headshots NYC: How A Typical Company Shoot Works
Running a corporate headshot day for a company is not about showing up with a camera and hoping for the best. It is a structured process that respects everyone’s time and delivers consistent, on-brand results. Here is how we typically handle it.
Discovery Call
We start with a 20-30 minute call with PR, HR, or marketing to define goals. How many people? Which locations? Do you need leadership portraits plus staff headshots? What backgrounds match your existing brand library?
Scheduling
We build realistic windows like 9:30 am to 12:30 pm and 2:00 pm to 5:00 pm. Typical pace is 8-12 people per hour depending on complexity. We create a signup sheet that respects executives’ calendars so nobody is standing around waiting.
Pre-production
We confirm the shot list, background choice, file naming convention, and building entry details. Midtown Class A buildings often require a Certificate of Insurance by the previous business day. We handle that paperwork so your team does not have to chase it.
Day-of Flow
Crew arrives 45-60 minutes before the first subject. We run test shots with a volunteer, dial in the lighting, and then guide each person through posing, expression, and quick image review on a tethered laptop or tablet.
Pricing Example
A Corporate Mini Session, which is a half-day on location headshots NYC for a team, is quoted based on headcount, logistics, and deliverables. For reference, studio headshots start from USD 449.
The outcome is consistent, on-brand team headshots delivered in structured folders with clear naming. No one has to guess which file is which or spend hours organizing photos.
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Next, let's look at how on location headshots work for teams and events.
On Location Headshots NYC: Offices, Conferences & Offsites
On location headshots NYC are ideal for busy teams, board meetings, and all-hands days. You do not have to send 30 people across town to a studio. We come to you.
Space requirements are modest. A 10x12 foot conference room works well. We have shot in Hudson Yards offices, WeWork boardrooms in FiDi, and partitioned corners at Midtown hotel ballrooms during conferences. Our gear is compact: battery-powered strobes, collapsible backgrounds, and a laptop tether station. No drama with outlets or freight elevators in most buildings.
We integrate into events smoothly. Timed slots during breaks at a leadership offsite work well. So does a walk-up headshot station during a Manhattan conference with a digital queue so nobody waits too long. The experience should feel efficient, not chaotic.
For same day headshots NYC, we can handle on-site selection plus rapid basic retouching so PR can send images to media the same afternoon. When you need headshots and you need them now, we have a process for that.
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Now, let’s see what makes our Times Square studio sessions ideal for executives with packed schedules.
Times Square Studio Sessions For Executives
Our Times Square studio is the calm center of the storm. It is ideal for executives hopping between Midtown meetings or TV hits. Location matters when calendars are packed.
Access is easy. We are near the 1, 2, 3, N, Q, R, W, and 7 subway lines. Port Authority and Grand Central are close by, making it convenient for out-of-town board members flying into JFK or Newark.
Typical Session Details
A typical executive portraits session runs 60-90 minutes with wardrobe changes, seated and standing options, tight headshots plus 3/4 and occasional full-length for speaking and PR use. We photograph on medium format with Profoto lighting because dark suits, glossy ties, and navy backgrounds punish shortcuts. The camera captures the details that make the difference. In our headshot photography sessions, we follow modern trends that favor darker neutral backgrounds for gravitas, while simple, neutral backgrounds keep the focus on the face. Modern headshots require versatility for use across multiple platforms, not just website bios.
Pricing and Amenities
Pricing example: An Individual Standard Session typically starts around USD 600 depending on usage and retouching needs. That is indicative, not exhaustive.
Amenities include a private changing area, clothes rack and steamer, simple grooming kit, music at a normal human volume, and real-time review of images on a calibrated monitor. Most people find the whole shoot is actually fun once they settle in.
Transition
Let’s move on to how executive portraits go beyond basic headshots to build a leadership image.
Executive Portraits: Building A Leadership Image, Not Just A Headshot
Executive portraits differ from basic team headshots. They require more time, more intention, more varied setups, and close coordination with PR and brand teams. This is portrait photography with a strategic purpose. Professionalism in executive portraits is essential for conveying trust and establishing a competitive advantage, as high-quality, consistent imagery reflects your company's credibility and brand identity.
We align looks with company brand, investor expectations, and the executive’s personal positioning as a thought leader, founder, or new hire being announced. A new CEO needs a different image than a departing one. A fintech founder needs something different from a law firm partner. We discuss all of this before we pick up the camera. A strong emotional bond drives confidence in every purchase, making a corporate headshot crucial for first impressions.
Typical Shot List
A typical shot list includes the classic head-and-shoulders corporate headshot, softer leadership portraits with more environmental feel and shallower depth of field, and 3/4 images for media and conference bios. These are the photos that end up in marketing materials, on the website, and in front of your audience.
Concrete NYC Example
We recently shot a new CFO’s leadership portraits in a Bryant Park office at 8:00 am before markets opened. Primary shots in her office, secondary angles in a glass-walled conference room with the city behind her. Everything wrapped before her 9:30 meeting.
Deliverables
Deliverables typically include a curated set of 10-20 finals with 2-6 fully retouched hero images, cropped for LinkedIn, About page, press kits, and internal announcements. The retouching is high end but restrained: under-eye polish, flyaways, lint, and minor texture balance. No heavy smoothing. The portrait should look like you on your best day, not someone else entirely.
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Next, let’s discuss how we coordinate with PR, communications, and employer brand teams to ensure every detail is covered.
Coordinating With PR, Comms & Employer Brand Teams
Most of our executive portraits involve at least one PR or employer brand stakeholder. Sometimes three or four. That is normal for this business.
Pre-alignment
Pre-alignment matters. We share mood boards, review reference images, and discuss usage scenarios: S-1 filing, Series B announcement, or a “Meet the CEO” social campaign. Wardrobe recommendations go out a week prior. Outfits should match brand colors and the person’s own personality and style. Executive portraits help leaders present themselves confidently to both internal and external audiences, ensuring their professional image aligns with how they wish to be seen.
On Set Collaboration
On set, the comms lead approves key frames. We note which expression fits which channel and capture backup options for future campaigns. The photography is collaborative. We strive for images that work for multiple purposes across various industries and contexts.
File Handling
File handling is precise. Clear usage notes, filenames indicating use like PR or LinkedIn or speaking, and separate color and black and white versions when requested. Your team will not spend hours organizing pictures after the fact.
Transition
To illustrate our process, here’s a real-world example of a press day that combined in-person and remote headshots.
Real Example: A Press Day Across Manhattan & Remote
In spring 2024, we ran a press day for a fintech company rebrand. Three executives needed leadership portraits in their Flatiron office. Two West Coast leaders and one London board member needed remote headshots. All for the same leadership page, all needing to look cohesive.
We had one crew in the Flatiron office running the portrait session in the morning. In the afternoon, our remote tech ran guided sessions with the distributed team members through our remote headshots platform. We used a shared shot list and lighting references so the full set would match.
The results: final selects approved by PR the next day, hero images retouched within 3 business days, and press-ready files delivered before their public announcement date. The leadership page looked like everyone was photographed in the same room, even though they were on three continents. That is the kind of consistency that makes PR leads happy.
Transition
Now, let’s see how we deliver professional headshots for distributed and remote teams.
Remote Headshots For Distributed Teams
Remote headshots are now standard for companies with hybrid or fully remote staff. We treat them like real sessions, not webcam screenshots. The goal is professional headshots that match your existing corporate headshots NYC libraries.
Our approach involves shipping or coordinating simple gear when needed, using guided mobile or desktop capture, live coaching over video, and consistent framing. Use cases include onboarding waves, global all-hands weeks, or catching up the ten people who were out sick on the last on location day.
Quality control is built into the process. Standardized lighting guidance, test image review before the session, and in-house retouching so remote headshots blend with studio and office images. Nobody looks like they were photographed on a different planet.
Scheduling works across time zones. We offer realistic blocks like early NYC morning for Europe and late afternoon windows for West Coast. Our production team coordinates so HR is not building 27 calendar invites alone.
How A Remote Headshots Session Actually Feels For The Employee
The employee gets a confirmation email, a micro prep guide, and a simple link at a specific time like 10:20 to 10:35 am Eastern. That is it. No complicated software downloads.
The flow is simple: quick tech check, coaching on camera angle and background, a short series of coached expressions just like in-studio, and live review of 3-5 best frames. Most people feel comfortable within the first two minutes. Our photographers have expertise in coaching even the most camera-shy professionals through the process.
We work with standard laptops and phones. No special apps that terrify IT. And we have a backup option if someone’s Wi-Fi collapses mid-session. These things happen.
The outcome is final remote headshots retouched and delivered into the same folder structure and naming convention as in-person sessions. Everything is consistent, which is the whole point.
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For urgent needs, let’s review our same day headshots and turnaround timelines.
Same Day Headshots NYC & Realistic Turnaround Timelines
Some situations do not allow for a two-week plan. Investor deck due tomorrow. Last-minute CNBC booking. A founder realizing their LinkedIn photo is from 2012 and they have a keynote in 36 hours. We understand.
Our same day headshots NYC capability includes limited daily slots, typically in our Times Square studio or at a Midtown office. Shoot, selection, and light retouching delivered within hours when feasible. This is not our standard workflow, but we make it happen when needed.
Standard Timelines
Proof galleries: 1-2 business days
Retouched finals: 3-5 business days after selections
Rush retouching: 24-48 hours (paid rush)
File formats include high-resolution JPEGs for print and optimized files for web and LinkedIn. Everything delivered via a secure gallery or shared folder that IT will not hate.
Transition
To ensure a smooth experience, here’s how to prepare your executives and team for headshot day.
Preparing Your Executives & Team (Without Driving Everyone Crazy)
If you are the HR or comms person who ends up herding executives and staff to the camera, this section is for you.
Wardrobe and Grooming
Wardrobe notes that match brand colors
Grooming reminders (skip the new haircut the day before)
Timing and Scheduling
What time to arrive on set (leave buffer time)
Avoid booking right after a two-hour town hall when energy is low
Leave a 10-15 minute buffer in each calendar slot
Schedule senior leadership early in the day when grooming is fresh
Prep Guide Overview
We send a simple one-page prep guide covering outfits, glasses, hair, and small details like avoiding last-minute new jackets with tags still attached. The focus is on making the day smooth, not adding another job to your plan.
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After your session, here’s what you can expect to receive and how we ensure consistency for long-term use.
What You Receive: Files, Consistency & Long-Term Use
Our goal is not just nice photos. It is a repeatable asset system that will still make sense two rebrands from now. You should be able to use these images for years across your company website, social media profiles, press kits, and internal announcements.
Final deliverables include:
Curated proof gallery
Selected finals in color and optional black and white
Precise crops for LinkedIn, website bios, and PR kits
Consistency matters. We match lighting and framing across new hires, updated leadership portraits, and remote headshots. Nobody looks like they were shot on a different planet.
Naming and metadata are precise. Filenames include name, department, and year (e.g., “Lastname_Firstname_Headshot_2026.jpg”). Optional IPTC data for media teams who need it.
We maintain notes and lighting setups so future sessions in 2026 or 2027 can match a 2024 shoot, whether in our Times Square studio, your Brooklyn HQ, or remote. That is the kind of detail that separates best headshot photographers from the rest.
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Ready to get started? Here’s how to scope your project and what to include in your first inquiry.
How To Scope Your Project & Next Steps
To quote and plan quickly, we need a few details: location, number of people, timing, and whether leadership portraits are included.
Key Details to Send in Your First Email
Approximate headcount: Crew size and scheduling
Desired dates or windows: Availability and logistics
Manhattan or outer borough location: Travel and equipment
Remote headshots needs: Tech setup and coordination
Usage (internal, web, or media): Retouching level and file formats
We respond with a clear estimate, recommended schedule outline, and suggested background and style references based on your industry and current assets.
Ready to start? Email hello@match-production.com with scope and timing, or request a quick 15-minute planning call. For information about how we protect your personal information, please review our Privacy Policy.
We can start with a small pilot session for a few executives before rolling out to the full company or global team. Sometimes that is the smartest way to review our work and build trust before committing to a larger project.
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Still have questions? Check out our FAQ below for more details.
FAQ: Executive Headshots, Corporate Sessions & Remote Shoots
These questions cover practical details not fully addressed above.
How far in advance should we book corporate headshots in NYC?
For typical team headshots, 2-4 weeks is comfortable. For large groups or multi-location days, plan 4-6 weeks ahead. Same day headshots NYC or rush executive portraits need at least a few business days when possible. The earlier you reach out, the more flexibility we have with scheduling.
Can you match our existing headshots from a previous photographer?
Usually yes. Share 5-10 sample files and we will study lighting, background, and framing. We test on site or in studio before the first employee steps in. The goal is that new headshots blend seamlessly with your existing library.
Do you provide hair and makeup?
For leadership portraits and key executives, we regularly book trustworthy NYC hair and makeup artists. They are built into the schedule with realistic call times. For large team days, we focus on light touch-ups and can recommend external stylists if needed. We create an amazing experience that helps everyone look their best.
What if someone hates being photographed or insists they are not photogenic?
We hear this constantly. Our calm, coached approach includes frequent breaks and image review during the headshot session. We follow a coached, confidence-first approach that helps camera-shy people relax and look like themselves. Most people who claim they are not photogenic end up with portraits they actually like and use.
Can you work with our legal and compliance teams on image usage?
Absolutely. We are used to working with regulated industries including finance and law firms. We can route agreements through legal, clarify usage rights and retention timelines, and provide documentation your compliance group will be comfortable with. We strive to make the business side of this as smooth as the creative side.
By Lisa,
keeper of the call sheet, the color swatches, and the calm on headshot day.
