Photo Production Company NYC: How We Run Corporate Headshots, Executive Portraits & Remote Sessions
Introduction: Why Choosing the Right Photo Production Company NYC Matters
Selecting the right photo production company NYC is crucial for any business aiming to elevate its brand image and meet diverse business needs. This article covers the full scope of our services at Match Production, including corporate headshots, executive portraits, and remote sessions. Our target audience includes corporate clients, HR teams, communications professionals, and executives who require reliable, high-quality photography solutions. In a city as competitive as New York, your choice of photo production company directly impacts how your brand is perceived—whether on LinkedIn, in press releases, or across your website. The right partner ensures visual consistency, professionalism, and a seamless experience from planning to final delivery.
Photo production companies in NYC typically handle every aspect of the process: pre-production planning (including creative direction, storyboarding, casting, and logistics management), managing model and property releases for legal protection, and offering post-production services such as image retouching and video editing. This comprehensive approach ensures that your project is executed smoothly and meets all legal and creative requirements.
What Is a Photo Production Company?
A photo production company is a specialized service provider that manages the entire lifecycle of photography and video projects. Services typically include:
Creative content creation for brands and businesses
E-commerce photography and video production
Location scouting to find the perfect backdrop for your shoot
Talent curation and casting to ensure the right people represent your brand
Pre-production planning, including creative direction, storyboarding, casting, and logistics management
Managing model and property releases for legal protection
Post-production services such as image retouching and video editing
By offering these services, photo production companies help clients achieve a cohesive visual identity and streamline the often complex logistics of professional photography.
Who We Are: A Photo Production Company In The Middle Of Times Square
I am Lisa Soldberg, Head of Production at Match Production. We are a photo production company NYC based two blocks off Times Square. Our focus is simple: corporate headshots NYC, executive portraits, same day headshots NYC, and remote headshots for distributed teams.
We work primarily with PR and communications leads, HR and employer brand teams, founders, and executives who need reliable, repeatable headshot systems. The kind of clients who cannot afford a photographer who shows up late or delivers files that look different from last quarter’s batch.
Our Times Square studio serves as home base, but regular workdays take us to Midtown, FiDi, the Brooklyn waterfront, Long Island City, Jersey City, and the occasional trek to the Bronx and Staten Island. We know every Starbucks near a loading dock between 14th Street and 59th Street. That knowledge has saved more than one call time.
Photo production companies in NYC, including ours, typically handle all aspects of pre-production planning, creative direction, storyboarding, casting, and logistics management. We also manage model and property releases for legal protection and provide post-production services such as image retouching and video editing, ensuring a seamless and professional experience from start to finish.
Key Takeaways
I am Lisa Soldberg, Head of Production at Match Production, a photo production company NYC based near Times Square, specializing in corporate headshots NYC, executive portraits, and remote headshots for modern teams.
We shoot in our Times Square studio, on location across all NYC boroughs, and fully remote, with same day headshots NYC available for select use cases.
Our production process moves from pre-production planning through efficient shoot days to fast selects, with realistic delivery windows of 24 to 72 hours for finals depending on scope.
One recent example: we photographed a fintech leadership team across three Manhattan locations in a single morning and delivered press-ready finals within 24 hours for a funding announcement.
The rest of this article walks through how we actually run these productions, not generic posing tips or vague “find your light” advice.
Other Reputable NYC Photo Production Companies
When choosing a photo production company in NYC, it’s important to review portfolios and client satisfaction to ensure the provider matches your vision and needs. Some other reputable NYC photo production companies include:
Anytime Picture – Known for reliable service and a diverse portfolio.
A76 Productions – Offers creative content creation and robust production capabilities.
Slate Studios – Specializes in high-end commercial and editorial photography.
When evaluating providers, look for:
A strong portfolio showcasing similar work to your project
Appropriate facilities and equipment for your needs
Transparent communication and clear project management
Proven expertise in delivering results that align with your brand
Reviewing client testimonials and case studies can also help you gauge satisfaction and reliability.
Corporate Headshots NYC: How We Run High-Volume Team Days
This section explains exactly how we handle team and department headshots in New York, from 10 people to 300 or more in a single day. The creative process is the same whether we are photographing a startup crew or a global brand headquarters. Creative direction is essential in the photo production process, ensuring each session aligns with the client's brand and goals.
Inquiry and Scoping
A typical email arrives from an HR or comms lead.
We ask for headcount, locations, target date, brand guidelines, and usage (e.g., LinkedIn photos, investor deck, intranet directory, press kit).
Each use case shapes our creative direction and equipment list.
Scheduling
We book half-day or full-day blocks depending on volume.
A 60-person shoot usually means 5 to 8 minute slots per person, with 10-minute buffer windows each hour for the inevitable late arrivals.
Crew call time is typically 8:00 a.m., first subject at 9:00 a.m.
On Location Headshots
For clients who prefer we come to them, we produce corporate headshots in NYC for teams, setting up in conference rooms in Midtown, law firm boardrooms in FiDi, or flex spaces in Brooklyn.
Our team brings backdrop options, lighting, tethering stations, and backup camera gear.
We have learned the hard way that relying on a single strobe head in a building with unreliable power is a production mistake.
On-the-day Flow
We run a check-in table near the shoot space.
Each subject gets a quick hair and lint check, 30 seconds of posing coaching in plain English, and a live review on screen so they can pick favorites before they leave.
Our photographers guide subjects during shoots to capture their best angles and expressions.
The process is designed to be engaging for participants, making the experience dynamic and enjoyable.
No one walks away wondering if they looked nervous in every frame.
Deliverables
Standard is 1 to 2 retouched images per person plus a consistent set of team headshots.
Turnaround for a 60-person shoot is typically 3 business days.
Rush options are available for media timelines.
| Team Size | Typical Session Length | Standard Delivery |
|---|---|---|
| 10–25 | Half day | 2 business days |
| 26–60 | Full day | 3 business days |
| 60–150 | 1–2 days | 4–5 business days |
| 150+ | Multi-day | Custom timeline |
After your team headshots are complete, we often move on to more specialized sessions for leadership. Next, we’ll discuss how we approach executive portraits for C-suite and senior teams.
Executive Portraits: Leadership Images With A New York Backbone
Executive portraits differ from standard corporate headshots. More time per person. More creative vision involved. Often tied to a press day, keynote, or investor communications deadline.
Pre-production for Leadership Portraits
We schedule a 20 to 30 minute prep call with the executive’s comms lead.
We discuss narrative: Authoritative? Approachable? Innovative?
We review wardrobe notes and reference images.
Talent curation and casting play a significant role in creating compelling executive portraits.
This is not a volume package. It is a bespoke sitting engineered around where the image will live.
Effective creative direction enhances the overall quality of visual content.
Mixed Locations
We often combine studio looks in our Times Square studio with environmental portraits on location.
A typical morning might include a Midtown terrace at 8:30 a.m., lobby portraits at 9:15, and a studio look at 10:00.
Directors of photography for feature films and commercials work this way. We do too.
Shot List Planning
Vertical and horizontal options for press.
One tighter face crop for LinkedIn.
One wider image for website hero or annual report.
We plan for the future use cases before the camera comes out.
Lighting and Styling
Clean, flattering light.
Minimal retouching so they still look like themselves in real life.
Gentle guidance on posture and expression.
No theatrical direction that makes a CEO feel like they wandered onto a film stage.
Brief Concrete Example
Last quarter we ran a C-suite leadership portraits day for a fast-growing NYC company.
Three executives rotated every 45 minutes between our Times Square studio and their nearby office.
PR received final selects within 24 hours for a media push.
The art of this work is matching clients expectations with the reality of tight calendars.
The executive portraits created during this session were original, tailored images designed specifically for the client’s brand and media needs.
Once executive portraits are complete, many companies need to ensure consistency for remote and hybrid teams. The next section explains how we deliver high-quality headshots for distributed staff.
Remote Headshots: Consistent Images For Hybrid And Global Teams
Remote headshots solve a real problem for companies with staff in NYC, the rest of the US, London, and beyond. Hiring does not stop because someone lives outside the five boroughs.
How Our Remote Headshots System Works
We ship or advise on basic gear when needed.
We run guided video sessions.
We capture images via a dedicated web app or partner with local photographers in other cities, then centralize post production and editing to keep the look consistent.
Matching Remote to NYC
The goal is making remote headshots match our Times Square studio or on location headshots NYC look.
Teams hired six months later still feel part of the same brand visual language.
Emerging brands building distributed teams care deeply about this consistency.
Real Timelines
Onboarding a new remote team takes 10 to 14 days from first email to final files.
Typical remote sessions last 15 to 20 minutes per person.
Delivery window is 3 to 5 business days for retouched headshots once the last session finishes.
Use Cases
Fast-growing companies
Fully remote teams
Leadership who travel constantly and cannot spend a morning in Times Square
Founders doing investor meetings in three time zones
We have turned more than one “I work from my kitchen” setup into a credible leadership image without showing the dish rack. Technology and careful creative direction make this possible.
After remote headshots, many clients opt for in-studio or on-location sessions for individuals or small groups. Next, we’ll look at our Times Square studio and how we handle same day headshots.
Times Square Studio: The Home Base For Same Day Headshots NYC
Our Times Square studio is professional but relaxed. Natural light and strobe options. Changing area, mirrors, steamer. Coffee that is actually drinkable.
Same day headshots NYC scenarios: Last-minute media request. Board announcement. Emergency “my old headshot is ten years and two hairstyles ago.” We handle these regularly.
Typical individual studio session: 45 to 60 minutes on site. Several outfit looks. 2 to 3 background options. Live review to choose favorites before leaving. No waiting a week to find out if you liked anything.
Delivery expectations: Same-day web resolution files are available for true emergencies when scheduled in advance. Standard is 24 to 72 hour edits for everyone else. Our post production services run on a consistent pipeline so we can promise realistic windows.
The studio functions as our dedicated space for individual corporate headshots NYC and smaller group sessions. Larger team shoots typically happen on location at the client’s site.
If you prefer we come to your office, our next section details how we handle on location headshots across NYC.
On Location Headshots NYC: How We Work Inside Your Office
Many clients prefer we come to them. This section describes our mobile setup for on location headshots NYC across Manhattan and the boroughs.
Site Check Options
A photo or quick video walkthrough of the space beforehand.
Or a brief scout when timing allows.
We pick the best backdrop: window line, hallway, conference room, lobby.
No green screen unless specifically requested for compositing.
Setup
Lean gear footprint.
30 to 45 minutes to build.
Quiet operation.
We keep a floor or office wing functioning while we shoot nearby.
Your team can keep taking calls.
Logistics
We handle building management in Midtown, security sign-in, COI certificates, and freight elevator time windows.
Our producers manage these negotiations so the client does not have to learn permitting rules the hard way.
Coverage Area
Manhattan, Brooklyn, Queens, the Bronx, and Staten Island.
Occasionally we hop across to Jersey City or Hoboken when the PATH train cooperates.
A recent shoot took us to a waterfront location with Hudson River views that worked beautifully for branded content.
Visual Consistency
We keep on location headshots and Times Square studio work looking like the same company.
Mixed teams still read as one brand across all their media and digital platforms.
Once your on location session is complete, our production process ensures your images are delivered efficiently and consistently. The next section outlines our workflow from brief to final retouched images.
Our Production Process: From Brief To Final Retouched Images
This section gives a clear, linear overview of our production workflow for corporate headshots NYC and executive portraits. Creative content creation is a key service provided by photo production companies.
Discovery
Email and a 20 to 30 minute call.
We learn about headcount, locations, usage, brand guidelines, and any detail that shapes the shoot.
Excellent communication is essential at this stage to ensure clear briefs and mood boards, which are necessary for successful collaboration.
Pre-production
Pre-production planning includes creative direction, storyboarding, casting, and logistics management.
We create shot lists, schedules, and reference looks.
Our producers confirm crew, equipment, and backup plans, handle casting for any talent needed, and coordinate with agencies when the project expands into campaigns or live events.
We also manage model and property releases for legal protection.
Production
Our crew includes photographers, a producer, and styling support when needed.
We run efficient photo shoots that respect everyone’s time.
Post Production
Selects, retouch, delivery.
We handle editing in house.
Photo production companies offer post-production services including image retouching and video editing.
Final retouched images arrive on schedule.
Practical Timeframes
| Project Type | Booking Lead Time | Delivery After Shoot |
|---|---|---|
| Individual session | 1–2 weeks | 24–72 hours |
| Team (10–30) | 2–3 weeks | 2–3 business days |
| Team (30–100) | 3–4 weeks | 3–5 business days |
| Executive portraits | 2–4 weeks | 24–48 hours |
Selects Handling
Either we cull and send a tight selection gallery or subjects mark favorites on site or online.
Depends on the client’s internal process.
File Delivery
Secure online gallery or direct download.
Naming conventions that actually make sense for HR and IT.
Versions suited for LinkedIn, website, and print where necessary.
We keep lighting notes and setups on file. Repeat sessions months later match the original look without reinventing anything. This is the expertise that comes from implementing efficient workflows and solutions as a dedicated photo production company NYC year after year.
After understanding our process, let’s look at a real-world example of how we deliver under pressure.
Real Example: A New York Leadership Portraits Day Under Pressure
Last fall, a fintech company in Midtown needed fast executive portraits ahead of a funding announcement. The story had a hard deadline: their PR team needed press-ready images before the media embargo lifted.
The details: Five executives. Three locations across a six-block radius. Shoot on Tuesday, selects Wednesday morning, finals delivered Thursday before noon.
The challenge: One executive was only available for 30 minutes between board calls. Weather shifted overnight and our planned outdoor terrace shot became a rain situation. The office building’s freight elevator was under repair.
What we did: We adjusted call times, split our crew between the Times Square studio and the client’s office, and streamlined the shot list to the essential angles. Our team carried gear up a service stairwell. We captured leadership portraits that fit their brand and met PR deadlines without anyone looking rushed or stressed.
This kind of controlled chaos is normal for a photo production company NYC. The systems matter as much as the cameras. Entertainment and media clients have taught us that completion on deadline is the whole point.
Next, we’ll discuss budget, scheduling, and what to expect when planning your own session.
Budget, Scheduling, And What Things Really Cost
Let me speak frankly about budget without listing a full rate card. Pricing depends on headcount, locations, and timing.
Sample numbers:
Individual Standard Session in our Times Square studio: USD 600
Corporate Mini Session for a half-day on location with a capped headcount: starts at USD 1449
These give you a sense of range for high quality content.
What influences cost:
Travel across boroughs
Additional lighting setups or complex scenes
Weekend or early morning call times
Rush delivery for same day headshots NYC
Styling, hair, and makeup when requested
Scheduling realities:
Popular windows are Tuesdays through Thursdays.
We avoid major NYC events around Times Square that snarl traffic and loading dock access.
Booking 3 to 4 weeks ahead helps everyone breathe.
E-commerce and editorial clients sometimes need different aspect ratios and crops. We discuss this during scoping so deliverables match your site and platform requirements.
Share your scope, timing, and decision deadline. We quote accurately rather than guess.
Now that you know what to expect, here’s how to get started with Match Production.
How To Get Started With Match Production
Email hello@match-production.com with headcount, preferred dates, locations, and whether you need corporate headshots NYC, executive portraits, or remote headshots. Tell us what the images are for: press, LinkedIn, intranet, investor materials, or all of the above.
We respond with a clear proposal, timeline, and next steps rather than a vague “let’s chat sometime.”
If you are in Midtown already, we can often fit a quick site visit or test shot at our Times Square studio between other bookings. Seeing the space helps clients visualize the concept before the full shoot day.
Whether you are committed to updating your entire leadership page or just need one founder headshot for an upcoming event, we approach every project with the same attention to detail. We partner with PR teams, HR departments, and executives who value reliability, creativity, and photography that actually looks like the people in the frames.
We have worked with creatives, artists, and corporate clients across the globe. Our community of talent includes directors, photographers, and producers who understand that brand images matter for the world you are building.
FAQ
What happens if we need to reschedule our NYC headshot day at the last minute?
We ask for 48 to 72 hours notice when possible. Life happens, and we understand that board meetings shift and executives get pulled into urgent calls. For weather-related issues or building access problems, we work with you to find the next available window without penalty. Studios in NYC book quickly, so earlier notice gives us more flexibility with rescheduling options.
What should our team wear for corporate headshots and executive portraits?
Solid colors work best. Avoid loud patterns, large logos, and anything overly casual unless that matches your brand style. We send wardrobe guidance before every shoot. Generally: clean collars, fitted jackets, and colors that complement your existing leadership page or brand palette. Bring a second option. We will help you choose on site.
Our executives hate being photographed. Can you help?
Yes, and this is more common than you might think. We keep sessions short and focused. We explain exactly what we are doing in plain language. Live review on screen lets people see themselves immediately, which reduces anxiety about the unknown. Most nervous subjects relax within the first five minutes once they realize we are not going to make them hold awkward poses.
How do you handle new hires who are not in NYC?
Our remote headshots process covers this. We guide the session via video call, advise on basic gear or ship a backdrop kit when needed, and centralize all retouching to match your existing NYC studio look. The result is a team page where London hires, LA hires, and NYC hires all look like they belong to the same company.
Can we use the photos for press, website, and LinkedIn without extra fees?
Standard corporate usage is included. That covers press kits, company websites, LinkedIn profiles, investor decks, intranet, and internal communications. If you need images for television advertising, music videos, or national ad campaigns, we discuss licensing during scoping. Most clients never need anything beyond standard corporate rights.
By Lisa,
keeper of the call sheet and the color swatches.
