Company Headshots Examples: How We Actually Run Corporate Headshots in NYC
Introduction: Real-World Company Headshots Examples From NYC
I am Lisa Soldberg, Head of Production at Match Production. Our studio sits in Times Square, which means I spend a lot of time watching tourists photograph billboards while we photograph executives. Different priorities. This article provides real-world company headshots examples for various business needs, showing how we approach and deliver professional images for different teams and roles.
This article is designed for HR professionals, PR leads, executives, and anyone responsible for organizing or commissioning company headshots. Understanding real-world company headshots examples is important for these audiences because it helps them plan effective photo sessions that align with their brand, meet tight deadlines, and ensure a cohesive, professional look across all company materials.
You’ll find concrete company headshots examples from our studio, on-location days, and remote headshots. Not abstract posing tips. Not “wear solid colors and smile.” You can find that advice anywhere. What you cannot find is how a professional team actually runs corporate headshots NYC sessions for fintech teams, law firm partners, and founders who have 45 minutes between board calls.
We specialize in corporate headshots NYC, executive portraits, on location headshots NYC, remote headshots, and same day headshots NYC. Pricing starts around USD 449 for in-studio sessions and USD 100 for remote sessions. That gives you a range without a full rate card.
What you will get here: how we scope, prep, shoot, and deliver real corporate headshot projects. Specific examples. Actual timelines. The kind of information that helps PR leads, HR teams, and executives plan a photo day that does not derail half the company’s calendar.
Corporate Headshots NYC: Studio Session Examples
Session Workflow
Our Times Square studio exists because clients need controlled lighting, consistent backgrounds, and a location that half of Manhattan can reach in under 30 minutes. No weather variables. No surprise construction noise. Just a well lit space designed for professional headshots.
Last quarter, an 18-person fintech team came to us for updated team headshots and new LinkedIn photos. They scheduled two afternoon sessions across a single week. Each person got 10 to 15 minutes: enough time for live image review on-screen, quick adjustments to hair and jacket, and several frame variations.
Lighting and Background
We used a clean light gray studio backdrop with soft but directional lighting. The goal was a timeless look that would work across their company website, LinkedIn profiles, and investor materials. Everyone looked like they belonged to the same company while still showing individual personality through subtle pose and expression differences.
Turnaround Time
The technical outcomes were straightforward: for virtual press events and media needs in the Bay Area, consider remote press-day headshots in San Francisco.
Consistent crop
Matching color balance
Retouched finals delivered within three business days
For clients who need faster turnaround, we offer same day headshots NYC. One VP needed her images for a press release going live that evening. We shot at 2 PM and delivered two retouched finals by 7 PM. That is not our standard workflow, but it is possible when the timeline demands it.
Transitioning from the studio, let’s look at how executive portraits go beyond the basics.
Executive Portraits: Leadership Portrait Examples That Go Beyond a Basic Headshot
What Sets Executive Portraits Apart
Executive portraits are not the same as a quick headshot for the company directory. They are leadership portraits used for annual reports, keynote speaker bios, media features, and investor decks. The images need to convey confidence and authority while still feeling human. A person staring blankly into a camera rarely achieves that.
Planning and Execution
In October, we photographed a founder and her new COO. The scope included:
One classic studio look in our Times Square studio (neutral background, blazer, direct eye contact)
One environmental portrait in their Flatiron conference room
The office shoot gave us city texture through floor-to-ceiling windows, shallow depth of field, and a setting that felt specific to their company without being distracting.
Planning took a 20-minute call to review wardrobe choices and build a shot list. We needed:
Horizontal crops for press and web hero images
Vertical crops for executive bios
A few wider frames for marketing materials
Each executive got 60 to 90 minutes. That sounds long, but it includes setup, two looks, and time for small adjustments to stance, chin, and hand placement. The difference between stiff and approachable often comes down to where someone puts their shoulders.
Visual Approach
The visual approach balanced formal attire with a natural expression. We coached for a genuine smile in some frames and a more serious, focused look in others. Different contexts require different images. An investor deck calls for gravitas. A podcast guest bio can show more warmth.
Next, let’s see how we handle company-wide photo days on location.
On Location Headshots NYC: Company-Wide Photo Day Examples
Why Choose On Location
On location headshots NYC work best for large teams, hybrid schedules, and employer brand refreshes. Bringing 65 people to Times Square is possible but inefficient. Bringing our equipment to a DUMBO office with glass-walled meeting rooms is faster for everyone.
Production Steps
That DUMBO shoot happened this past spring. A tech company needed consistent team headshots for a website redesign and a careers page refresh. We set up two stations in adjacent conference rooms:
One with a portable studio backdrop for classic business portraits
One using the Brooklyn skyline visible through the windows for a more environmental feel
Staff signed up for 15-minute slots and rotated through both stations.
The production steps started weeks earlier:
We reviewed photos of the space to choose lighting positions and backdrop options.
We sent a prep guide to HR with wardrobe recommendations.
Why Wardrobe Recommendations Matter
Wardrobe recommendations are essential because professional appearance involves wearing industry-appropriate clothing, such as suits or business casual attire, without distracting patterns or logos. Industry-appropriate wardrobe is crucial for company headshots: conservative fields often favor dark suits, while creative roles benefit from colorful outfits that reflect their brand and personality.
On shoot day:
Crew call was 9:00 AM
First subject at 9:30 AM
We photographed 8 to 10 people per hour with buffer time for the inevitable delayed meetings and subway delays.
Delivery
Delivery came within five business days:
Retouched images with a simple naming convention that made the HR team’s job easier
The finished headshots showed a unified look while letting each person’s facial features and personality come through.
For distributed teams, remote headshots offer a flexible solution—let’s explore how that works next.
Remote Headshots: Real Examples From Our CLOS App Sessions
How Remote Headshots Work
Remote headshots solve a real problem for distributed teams. When your marketing department spans NYC, Austin, and Toronto, flying everyone to one location for a photo day is expensive and impractical. Our CLOS App sessions let us photograph people wherever they are, under live direction from our team.
A 40-person marketing team used this approach earlier this year. We scheduled 20-minute remote sessions over three days. Each person booked a slot, and our photographer guided them through setup:
Positioning near a window for natural light or against a simple background like a neutral wall
Adjusting phone angle
Coaching expression
Capturing multiple frames through the app
Consistency and Delivery
The process works because consistency comes from editing, not just shooting conditions. We unified cropping, color grading, and background treatment so remote headshots blend seamlessly with existing studio or office photos. The creative professionals on that team looked like they belonged to the same company even though half of them had never met in person.
Pricing context helps here. Remote sessions start near USD 100 per person, which makes budgeting easier for HR and comms teams who need professional headshots across various industries and locations. Typical turnaround for edited images is 5 to 7 business days, though we can expedite for tight deadlines.
For clients with urgent needs, we also offer same day headshots, which we’ll cover next.
Same Day Headshots NYC: Time-Critical Use Cases and Examples
Why Same Day Headshots Matter
Same day headshots NYC exist because news cycles and PR timelines do not care about your photo schedule. A promotion announcement goes live tomorrow. A journalist needs a headshot for a profile piece. A new board member joins and someone realizes nobody has a usable image.
Real-World Example
One executive called at 9:00 AM for a press release going out the next morning. We photographed him at 1:00 PM in the Times Square studio. The constraints were real:
Limited wardrobe time (he came from another meeting)
A compressed shooting window (25 minutes)
A same-day proof gallery so he could pick selects before leaving the office
We retouched two images and delivered finals that night.
Common Use Cases
Common use cases include:
Last-minute PR pushes
Board announcements
“We just hired a new VP” website updates
NYC traffic realities mean we build buffer time into rush schedules. If you need to be photographed at 1:00 PM, arriving at 12:45 PM helps. If the subway is not cooperating, we adjust.
Rush fees apply for same-day delivery. We do not publish a full price sheet because scope varies, but expect the premium to reflect the pace. Fast decisions on background and styling, a tight shot list, and realistic expectations about what can be retouched in a few hours.
Next, let’s look at how different departments and roles require tailored headshot styles.
Company Headshots Examples by Department and Role
Headshot Styles Defined
Different teams in one company often need slightly different headshot styles while still looking like one cohesive brand. The leadership team photographed in formal executive portraits should feel connected to the product designers photographed in a more relaxed setting. They work for the same company. The images should show that.
Here are brief definitions of common headshot styles:
Corporate headshots: Polished, professional, and business-focused, making them ideal for company websites and LinkedIn profiles.
Casual headshots: Relaxed and friendly, featuring genuine smiles and simple outfits.
Playful headshots: Lean into personality with bright backgrounds and expressive poses that feel lively and fun.
Academic headshots: Present intelligence, thoughtfulness, and approachability, suitable for educators and researchers.
A Manhattan-based professional services firm approached us with exactly this challenge. Partners needed classic leadership portraits (studio gray background, formal attire, conveying credibility and expertise). Associates needed a lighter, more approachable expression and slightly warmer lighting. The visual distinction was subtle but intentional. Partners photograph for authority. Associates photograph for approachability.
Other common pairings we run:
Leadership team in formal studio portraits with a neutral background
Product and design in slightly more casual on-location headshots with office context
Sales and customer success in friendlier setups with bright backgrounds for client-facing profiles
We keep everything unified through:
A shared lighting recipe
Consistent framing
A simple wardrobe guideline document sent to HR beforehand
The result is good headshots that add personality while maintaining brand consistency. No one looks like they wandered in from a different company.
Now, let’s walk through our production workflow from inquiry to final files.
Our Production Workflow: From Scoping to Final Files
The full process for corporate headshots NYC projects follows a clear sequence:
Inquiry arrives via email or booking page
Scoping call scheduled within 24 to 48 hours
Estimate sent based on headcount, location, and deliverables
Shoot dates confirmed, typically within 1 to 3 weeks for most teams
Call sheet and prep guide sent to client
Shoot day with live tethered review
Proof gallery delivered within 24 to 48 hours
Client selects noted by file number
Retouched finals delivered in 3 to 5 business days (rush options available)
Client-facing documents include:
A call sheet with time slots
A prep guide for staff (wardrobe, grooming, what to expect)
A file delivery plan with naming conventions
One quick story from our crew: a large Midtown shoot ran into trouble when half the team got stuck during a morning delay. We adjusted the order on the fly, photographed the people who were present, and used buffer time to accommodate late arrivals. Nobody missed their slot. The images delivered on schedule. That is the job.
Ownership and usage are straightforward. Clients receive:
High-resolution files for web and print
Cropped versions sized for LinkedIn
Naming conventions that make HR and comms teams happy
No hidden licensing restrictions.
After the workflow, let’s detail how we retouch and deliver company headshots.
How We Retouch and Deliver Company Headshots
Retouching follows one principle: people should look like themselves on a good day. Natural corrections to skin, flyaway hair, lint, and minor distractions. No plastic smoothing. No reshaping of facial features. The camera sees what the camera sees. We polish without inventing.
For executive portraits delivered for a November investor deck, we applied subtle polish:
Under-eye cleanup
A stray hair fixed
A small blemish removed
The executives still looked like the people who would walk into that investor meeting. That is the point.
File delivery includes:
An online proof gallery where clients select their favorites by noting file numbers
Finals delivered as high-res JPG files
Web-ready crops sized for LinkedIn (400x400) and typical company CMS dimensions
Standard turnaround is 3 to 5 business days. Rush delivery (24 hours for one or two priority images) is available for media timelines.
PR and HR teams need:
Predictable file names
Consistent color
Simple download options
We deliver all three. No complicated portals. No confusing folder structures.
Next, let’s discuss how to choose between studio, on-location, or remote headshots.
When To Choose Studio, On Location, or Remote Headshots
The decision depends on practical factors, not aesthetic philosophy.
| Option | Best For | Typical Headcount |
|---|---|---|
| Times Square studio | Individuals, small teams, leadership portraits | 1 to 20 people |
| On-location headshots NYC | Larger teams, employer brand stories, office context | 20 to 200 people |
| Remote headshots | Distributed teams, global rollouts, quick updates | Any size, any location |
A 5-person leadership team comes to the studio. A 120-person Midtown office needs a two-day on-location shoot. A 50-person company with staff across four cities uses remote sessions.
We often run hybrid solutions:
Leaders photographed in studio for executive portraits
Wider team via on-location or remote sessions
All graded to look unified
The outcome is brand consistency without logistical chaos.
To ensure your project runs smoothly, here’s how to brief us.
How To Brief Us: Scoping Your Company Headshots Project
When you reach out, the details we need are straightforward:
Headcount and locations
Preferred timing and any hard deadlines
Desired style examples (reference past photos or links to professional headshot examples you like)
How images will be used (LinkedIn, press, website, internal tools)
Whether you prefer studio, on-location, or remote headshots
A one-paragraph email works fine. Something like: “We need updated headshots for 25 people in our Midtown office. Deadline is end of Q1. Looking for a style similar to [link]. Images will be used on our company website and LinkedIn. Open to on-location or studio.”
That is enough to start. We reply with follow-up questions if needed and move toward a scoping call.
Ready to plan your session? Send your scope and timing to hello@match-production.com or contact us through our booking page for corporate headshots NYC, executive portraits, or remote sessions.
NYC Locations and Backgrounds: Concrete Visual Examples
Background choices depend on brand, headcount, and how the images will be used. We commonly work with three approaches:
Studio backdrops in Times Square: Neutral gray, white, or brand-matched colors. Controlled lighting. Ideal for team headshots that need to match across multiple sessions or years. A law firm photographed 30 attorneys over two years and every image looks cohesive because the studio backdrop and lighting stayed consistent.
Blurred office interiors in Midtown and FiDi: Environmental portraits that show context without distraction. A SoHo startup wanted their office visible in the background (exposed brick, modern furniture) with shallow depth of field keeping focus on faces. The images work for their careers page and company website because they show culture, not just people.
Outdoor city textures: Bryant Park edges, quiet side streets, rooftop spaces. A Brooklyn nonprofit photographed leadership portraits outdoors with soft natural light and subtle urban texture. The images felt warmer and more personal than standard business headshots while still reading as professional.
Background consistency is crucial for brand cohesion. Backgrounds that match the company’s brand guidelines ensure visual consistency across the company directory, creating a cohesive look. Consistency in lighting, background hue, and camera height is critical for presenting a unified brand in team headshots.
Permits are not needed for most private office setups. We scout via photos or a short walk-through before shoot day. The decision between studio and on-location comes down to headcount, scheduling tolerance, brand visuals, and how often the company updates photos.
Summary: What Makes Effective Company Headshots in 2026
Effective company headshots in 2026 emphasize authenticity, approachability, and brand alignment with a polished, not plastic aesthetic. The best headshots balance technical precision with authentic personality to establish immediate trust and credibility. Corporate headshots are polished, professional, and business-focused, making them ideal for company websites and LinkedIn profiles. Backgrounds that match the company’s brand guidelines ensure visual consistency across the company directory, creating a cohesive look. In short, the most effective company headshots in 2026 are those that combine technical excellence, genuine expression, and brand cohesion to make a strong first impression.
About Match Production (And Who Is Lisa)
Match Production is a New York City-based headshot and portrait studio. We specialize in corporate headshots, executive portraits, and remote headshots for teams across various industries. Our Times Square studio handles everything from individual sessions to large team shoots. We cover Manhattan and the boroughs for on location headshots NYC, press days, and employer brand photography.
I am Lisa Soldberg, Head of Production. I manage call sheets, shot lists, and the small details that keep sessions running on time with calm energy. I also write these articles, which means I get to explain what we actually do instead of what generic stock imagery implies.
If you are looking to hire a team that treats photography as production craft rather than point-and-click, we should talk. The first impression your team makes often starts with images. Might as well make them polished.
By Lisa,
orchestrating smooth sessions and capturing your team’s best professional moments.
