Corporate Photography New York City
Corporate Photography New York City: How We Run Headshots, Executive Portraits, and Remote Sessions
Key Takeaways
We handle corporate headshots NYC, executive portraits, and remote headshots for busy teams from our Times Square studio, on location across Manhattan and the boroughs, or fully remote for distributed staff.
Realistic scheduling runs from 7:30 a.m. call times to evening sessions, with same day headshots NYC available when pre-planned for press, professional profiles, and investor decks.
This article walks through our actual production process step by step, from first email to final files, including planning, shoot day flow, retouching, and delivery timelines.
A brief real example from a recent Midtown client demonstrates how we execute at scale on tight timelines without sacrificing quality.
Whether you need 5 leadership portraits or 300 staff headshots, the workflow is designed to keep disruption low and consistency high.
I run production at Match Production in NYC, which means I spend my days coordinating crew calls, backdrop options, and the occasional freight elevator negotiation. We specialize in corporate photography for teams that need reliable results on real deadlines. Not stock tips. Not vague promises about “capturing your essence.” Just a clear process that delivers professional headshots, executive portraits, and remote sessions without the drama.
We shoot in our Times Square studio when speed matters. We bring a mobile studio to your office when logistics demand it. We run remote headshots for distributed teams when your people are scattered across time zones. And we do all of it with the same lighting control, retouching style, and fast turnaround that busy companies in New York City actually need.
This article is a transparent look at how we work. If you are a PR lead prepping for a product launch, an HR director updating careers pages, or a founder who needs a business headshot before a funding announcement, this is how we get it done.
How We Run Corporate Headshots NYC From First Email To Final Files
This section answers the question we get most often: how do you actually run this. It is written for PR, comms, HR, and founders who need a reliable partner, not a one-off photographer who disappears after the invoice clears.
Initial Inquiry
First contact typically happens one of two ways. You email hello@match-production.com with a rough scope, or you fill out a short intake form.
Information We Need
Either way, we need the same basic information:
| What We Ask | Why It Matters |
|---|---|
| Headcount | Determines session blocks and crew size |
| Location (Midtown, FiDi, DUMBO, etc.) | Affects logistics, call times, and gear load-in |
| Deadline | Shapes whether we need rush retouching or standard delivery |
| Where images will live | LinkedIn, website, press kit, investor deck, marketing materials, or all of the above |
Proposal and Approval Process
We respond within one business day with a proposed plan. That includes shoot date options, rough schedule blocks (for example, 9 a.m. to 1 p.m. for 30 team headshots), backdrop options, and any production add-ons like hair and makeup.
Corporate headshot photographers in New York City often work closely with clients to ensure the final images are on-brand and align with their branding and style preferences, supporting a consistent and professional image across all usage scenarios.
Approvals stay simple. One point person on your side, one producer on ours. We send a one-page estimate in USD and a short statement of work. No 40-page contracts that stall procurement. No hidden fees that appear after the shoot.
Building Coordination
We also secure building requirements early. In NYC towers around Times Square, Hudson Yards, and Midtown East, that means Certificates of Insurance naming property managers, freight elevator windows, and union rules if applicable. We handle the coordination so your facilities team does not become our project manager.
Times Square Studio: Same Day Headshots NYC For Individuals And Small Teams
Our Times Square studio is the fastest option for individuals and small groups needing professional headshots nyc, corporate headshots, or leadership portraits on short notice. If you are an executive with 90 minutes between meetings, this is where we get it done. The studio specializes in modern headshots and high quality headshots for professionals, ensuring polished, consistent images suitable for business branding.
The studio sits just off Times Square, easy access from most subway lines, walking distance from Bryant Park and major offices on Sixth Avenue. It is not a shared rental space. We control the lighting, acoustics, and pace, which means we can start shooting within minutes of your arrival. We emphasize creating a comfortable environment to help you feel at ease during your shoot.
What a Typical Session Looks Like
An Individual Standard Session runs 45 to 60 minutes. That includes wardrobe tweaks, posing coaching, multiple lighting variations, and on-set review so you leave knowing you have strong options. Pricing starts from USD 600, depending on usage and retouching scope. Studio headshots also start from USD 449 for shorter sessions.
Test photos are often taken before the actual shoot to ensure everything looks as desired.
For same day headshots NYC, the workflow is tight:
Morning shoot in the Times Square studio
On-set review with immediate feedback
You select 1 to 3 favorites before leaving
Our retoucher delivers final files the same afternoon or evening (when scheduled in advance)
The studio set is designed for corporate work. Clean backgrounds in neutral gray, white, or slate blue. Simple furniture for seated shots. Flattering key and fill lighting that works for all skin tones. Music stays low enough so executives can take calls between looks if needed.
This setup works especially well for professionals updating professional profile photos, C-suite leaders prepping for press, or anyone who needs a polished business portrait fast.
On Location Headshots NYC: Bringing The Studio To Your Office
This section covers on location headshots NYC, which is our most common format for teams of 10 to 300 who need a consistent look without pulling everyone out of the office. On-location sessions are ideal for business portraits, which are essential for professional branding, marketing, and building trust with clients. These sessions are commonly requested by law firms and other professional services that require executive portraits, staff headshots, and branding tailored to the legal industry.
Pre-Production Planning
Pre-production starts with a call. We discuss your office layout, pick one or two shooting zones (conference room in FiDi, open space with skyline views in Long Island City, partner lounge at a Midtown law firm), confirm power access, and align on timing per person. Standard staff headshots typically take 7 to 10 minutes each. Leadership portraits get 15 to 20 minutes.
Session Flow
| First Half | Second Half |
|---|---|
| Studio-style on clean background | Editorial-style in real locations |
| Controlled lighting, multiple crops | Boardroom, office, or city streets |
| Formal and consistent | Expressive and contextual |
Preparation Tips
Preparation tips: Clothes for the shoot should be pressed and clean, and we recommend avoiding baggy or bulky clothing for the best results. Remind team members to come prepared and well-rested for their session.
Keeping disruption low is the whole point. We use a sign-up schedule by time slot, run floor-by-floor rotations for larger offices, set up a designated waiting area, and keep a point person on your internal chat to chase the occasional missing VP.
For companies with multiple offices or a global presence, we can match an existing headshot standard. Send us reference files from other offices. We replicate background color, crop, and lighting ratios so your NYC portraits blend seamlessly with the rest.
Executive Portraits: Leadership And Board-Level Sessions
Executive portraits are a different category than fast team headshots. We offer deeper sessions for investor-facing leadership portraits, board imagery, and press-ready photos that need to hold up in high-resolution print and across brand websites.
A professional portrait is essential for executives and entrepreneurs, as a professional headshot plays a critical role in personal branding. Your image tells your story before you say a word, making a professional headshot essential. In a competitive market, a well-executed headshot can open doors and create lasting opportunities.
Pre-Production Planning
Planning starts with a call with comms or PR. We discuss upcoming press needs, website redesign timelines, investor decks, and whether we need multiple looks. Formal suit for the annual report. Business casual for the town hall slide. Environmental scenes in a corner office on Park Avenue or outside near Bryant Park.
Session Flow
Executive portraits often combine two approaches in one session: ....... Time expectations are realistic. We allocate 60 to 90 minutes per leader, build in small breaks, and leave space for last-minute wardrobe or hair fixes. No one should feel rushed between earnings calls and investor meetings.
Preparation Tips
Subtle expression coaching matters here. We guide posture, eyeline, and micro-changes in expression to move between “firm for annual report” and “warm for town hall” within one session. Our approach ensures that each professional portrait captures authentic personality and reflects a strong professional image. Direction stays simple and respectful. Business leaders do not need to be told how to look confident. They just need a photographer who knows when to click the shutter.
Deliverables for top leadership typically include 6 to 12 fully retouched portraits, each formatted for website hero, professional profiles, and square social crops.
Remote Headshots: Consistent Portraits For Distributed Teams
Remote headshots solve a real problem for hybrid and fully remote teams: how do you get consistent results when your people are scattered across time zones and home offices.
Our process works like this:
We ship or guide setup for a simple kit when needed.
We run live sessions via a secure video call link.
We coach posing and lighting using whatever space the person has at home or in a coworking space.
Consistency comes from standardizing in post. Even if someone is shooting from New Jersey, Austin, or overseas, we match framing, background treatment, and color grading to your NYC team headshots. The result is a unified look across your careers page, not a patchwork of webcam selfies.
Scheduling Stays Low-Friction
Simple scheduling links with 15 to 20 minute slots
Clear prep guides on wardrobe and tech
Polite reminders so your HR team does not become a call center
For companies running hybrid models, we integrate remote headshots with NYC team days. Photograph everyone in the Manhattan office on location, then schedule remote sessions the same week. Everyone launches on the new careers page at once.
This approach works especially well for companies with multiple offices, fast-growing startups adding new hires monthly, or organizations with employees who rarely visit headquarters.
What Shoot Day Actually Looks Like (Step By Step)
Here is a transparent, realistic view of shoot day for corporate headshots NYC, whether we are in your office or our studio.
Arrival and Setup
Crew arrives, walks with building security using pre-cleared COI.
Scouts final angles in person.
Runs a quick lighting test on a volunteer from your team.
Confirms camera settings, checks the tethered laptop connection, and makes sure backgrounds are wrinkle-free.
Test photos are often taken before the actual shoot to ensure everything looks as desired.
Subject Flow
Each person checks in, drops bags or laptops nearby.
Gets quick wardrobe tweaks (lint roller, collar fix, tie straightening).
Spends 5 to 10 minutes being coached through 15 to 25 frames.
We capture a range of expressions and angles so there are options for different uses. Please note that hair and makeup services are only provided when scheduled as part of the plan, so individuals should come prepared.
We tether to a laptop so each person can review thumbnails on set, mark 1 to 3 favorites, and feel confident before walking back to their desk. This reduces the “I hate photos of myself” emails that otherwise clog HR inboxes for weeks.
Handling Leadership and VIPs
Flexible slots, backup time at the end of the day, and a quiet space for their sessions.
Executives can step out between calls without waiting in a line of analysts or coordinators.
Wrap and Backup
We confirm all selections.
Back up images on multiple drives before leaving your office or the Times Square studio.
Send a same-day email recapping what was captured and what comes next.
Retouching, File Delivery, And Real Timelines
This section answers the two questions everyone asks: when do we get our photos, and what exactly do you retouch.
Delivery Timeline
| Stage | Timeline |
|---|---|
| Unretouched proofs | Same or next business day |
| Standard retouched finals | 3 to 5 business days after selections |
| Rush same day headshots NYC | Pre-arranged, delivered same afternoon |
Retouching Approach
We keep edits natural and corporate-ready. Skin cleanup, under-eye softening, flyaway hair control, shine reduction, lint removal, and background clean-up. No over-smoothing. No obvious reshaping. The portrait should look like you on your best day, not a wax figure. As part of our professional photography services, we deliver high quality headshots that are polished, consistent, and ideal for professional branding.
Technical Deliverables
High-resolution JPEGs for print and large web use
Optimized versions for professional profiles and internal directories
Clear file naming structure (for example, Lastname_Firstname_Headshot01.jpg)
Professional headshots are essential for websites, press kits, internal announcements, and marketing materials.
For large teams, we use a secure selection gallery or a simple selection sheet for choosing favorites. Color and crop stay consistent across departments. Final delivery comes as a single link that your IT or web team can plug directly into your systems.
Long-term clients often book one or two update days per quarter so new hires and promotions can be added without reinventing the process each time.
Real Example: A Press Day Headshot Sprint In Midtown
A few months back, we photographed a 40-person financial services team in a tower off Sixth Avenue. They needed updated corporate headshots and executive portraits before a product launch, with top leadership images ready for slides and professional profile updates before an internal town hall at 5 p.m. the same day.
The Logistics
8:00 a.m. crew call
9:30 a.m. to 4:00 p.m. shooting window with a lunch break
8 executives needing same-day delivery
Freight elevator restrictions limiting our load-in window to 45 minutes
Fast turnaround times, including same-day delivery, are a common requirement for corporate photography in NYC when planned in advance.
The Complications
Executives only available in 10-minute windows between calls.
Last-minute wardrobe changes for two partners.
A fire drill that ate 30 minutes of scheduled time mid-afternoon.
The Outcomes
Everyone photographed on a uniform backdrop.
8 executive portraits delivered same day for press and professional profiles.
Full team gallery delivered within 3 business days.
HR now uses the same schedule template for all future hires.
Making clients feel comfortable is key to achieving natural-looking portraits, and the traders in suits still managed to look calm in their headshots, even with building alarms echoing through the hallway.
Pricing And How To Scope Your Project
Pricing depends on team size, locations, usage, and the type of service. The goal here is to help you ballpark scope before you email.
Concrete Examples
Studio headshots: from USD 449
Individual Standard Session in our Times Square studio: from USD 600
Remote headshots: from USD 100
On-location team sessions and corporate headshot days: quoted based on headcount, logistics, and deliverables
Exact quotes depend on headcount, timing, and any add-ons like hair and makeup or expedited retouching.
Key Inputs We Ask For
Number of people
Office locations (Manhattan, Brooklyn, Queens, remote)
Desired date range
Whether leadership portraits need more time
Any rush or same day headshots NYC requirements
Details about your event if you require corporate event photography coverage
For multi-day shoots or ongoing onboarding headshots, we can create a simple rate card so HR and comms teams can book new sessions without renegotiating every time.
Invoicing stays straightforward for finance: clear line items for creative fees, crew, retouching, and any location or studio costs. No surprises at the end. We are fully insured and can provide documentation for procurement.
How To Get Started
If you have read this far, you probably have a real project in mind. Here is how to get it moving.
Send us an email with:
Headcount
Locations (for example, “Flatiron office and Brooklyn satellite”)
Your ideal week
Where the photos will be used
Send that to hello@match-production.com and we respond with a concrete plan.
For urgent needs, like a CEO profile update before a funding announcement, we can often fit a Times Square studio session within a few business days, subject to existing bookings.
If you want to talk it through first, we are happy to do a quick call. No pressure, no pitch deck. Just a planning conversation about your photography services needs.
Ready to scope your project? Email hello@match-production.com with timing, locations, and goals. We will take it from there.
By Lisa,
keeper of the call sheet and the color swatches.
FAQ: Corporate Headshots NYC, Executive Portraits, And Remote Sessions
How far in advance should we book corporate headshots in New York City for a team of 50 or more, and can you handle multiple offices in Manhattan and Brooklyn in the same week?
We recommend 3 to 4 weeks lead time for teams of 50 or more. This gives us time to coordinate logistics, secure building access, and align schedules with your HR team. We regularly cover multiple locations in the same week across Manhattan, Brooklyn, and Queens with one consistent lighting and backdrop plan. For larger headcounts, we often split photography into 1 to 2 days per office to keep sessions efficient.
Can you match our existing global headshot style, including background color and crop, if our other offices have already established a look with a previous provider?
Yes. Send us reference files from your other cities and we analyze lighting, backdrop tone, and framing. We test and adjust until NYC images blend seamlessly into your global library. This is common for multinational firms with existing brand guidelines and we have a deep understanding of how to maintain visual consistency across locations.
What happens if someone misses their scheduled slot or is out sick on our headshot day, especially in a busy Midtown or Wall Street office?
We build a small buffer block at the end of the day for no-shows. If someone truly cannot make it, we offer an optional make-up block on a later date. For key leaders, we can route them to the Times Square studio so HR is not stuck waiting months for one missing portrait. The goal is consistent results without creating administrative headaches.
Do you provide professional hair and makeup for executive portraits, and how is that scheduled in a typical NYC workday?
Yes. We work with vetted artists who can set up in a spare office or greenroom at your location. We schedule 30 to 45 minutes per executive before they step on set. Styling stays camera-ready but appropriate for corporate environments. This is not full glam. It is subtle polish that photographs well without looking overdone in today’s digital world.
How do you handle security, COI, and building rules in New York skyscrapers, especially in Midtown and the Financial District?
We routinely provide Certificates of Insurance naming property managers as required. We coordinate freight elevator windows and load-in with building staff before shoot day. We plan gear lists around those constraints so your facilities team feels comfortable and nothing delays the start of photography. This is standard practice for us in high-rise offices across the city.
