Branding Session: How We Run Corporate Headshots in NYC, On Location and Remote
Introduction: What Is a Branding Session and Why Does It Matter?
A branding session is a photo session for your business. Branding sessions provide a collection of images for your website, marketing, and social media needs. They are customized according to your small business's aesthetic, message, and upcoming needs, and can capture the unique style and offerings of your business, helping to differentiate it from competitors.
This page is dedicated to branding sessions for corporate headshots in NYC, designed specifically for PR leads, HR teams, executives, and founders who need professional, cohesive imagery. In today’s crowded marketplace, consistent branding and professional photography are essential for building trust, standing out, and communicating your business’s values at every touchpoint. Whether you’re preparing for a press push, updating your careers page, or launching a rebrand, a branding session ensures your team and leadership are represented at their best.
What Is a Branding Session? (Definition)
A branding session is a photo session for your business. Branding sessions provide a collection of images for your website, marketing, and social media needs. Each session is customized to your business’s aesthetic, message, and upcoming needs, capturing the unique style and offerings of your business and helping you stand out from competitors. A branding session captures the essence of your business and what it feels like to work with you.
Summary: Main Search Intent
A branding session is a photo session for your business, providing a collection of images for your website, marketing, and social media needs. Branding sessions are customized according to your small business's aesthetic, message, and upcoming needs, and can capture the unique style and offerings of your business, helping to differentiate it from competitors. A branding session captures the essence of your business and what it feels like to work with you.
Who Our Branding Sessions Are For (And When You Actually Need One)
If you are reading this, you probably fall into one of a few camps:
PR and communications leads with a media push on the calendar
HR and employer brand teams refreshing a careers page
Founders prepping for a funding round
Executives stepping into new roles
The triggers are usually specific and time-sensitive. For founders and executives, personal branding is key—these sessions help shape a public image that aligns with your unique professional message and story. Creative businesses and individuals especially benefit from branding sessions, as they allow you to showcase your creativity, authenticity, and passion through imaginative and expressive visual content. Branding sessions are always customized according to your small business's aesthetic, message, and upcoming needs.
Common scenarios include:
You have a press day next month and only three usable headshots in the archive
You just promoted six new VPs and have zero consistent leadership portraits
Your small business closed a Series A and needs polished founder photos for the announcement
A rebrand is underway and every image on the website looks like it belongs to a different company—communicating a consistent message is essential for your brand identity
New hires onboarded remotely and their LinkedIn photos do not match the rest of the team grid—ensuring your message is unified across all platforms
An executive is speaking at a conference and the organizer needs a high-resolution portrait by Friday
In each of these scenarios, clients are hoping to achieve a cohesive, professional look that reflects their brand’s values, personality, and aspirations. The goal is to create images that support your marketing message and help you connect authentically with your audience.
For smaller teams of five to twenty people, we often knock out everything in a half-day session. Larger organizations photographing fifty to three hundred people might need several days, staggered across weeks, with careful scheduling to avoid pulling entire departments off the floor at once.
Now that you know who can benefit from a branding session, let's look at the different types of sessions we offer.
Branding Session Types
We offer three main formats for brand photography, and the right choice depends on your space, schedule, and how far your team is scattered. Decide on a location that reflects your brand and is comfortable for you, whether it's your workspace, a rented studio, or a unique venue.
Times Square Studio Sessions
Our Times Square studio is the fastest option for same day headshots NYC. Call times are typically 9:30 a.m. or 1:30 p.m., subway access is easy, and we control every detail of the lighting and backdrop. This works well for executives who can spare an hour between meetings, small teams who want to batch their portraits, and anyone on a narrow deadline. The studio is a controlled environment, which means no surprises from weather, ambient noise, or that glass conference room where everyone walking by waves at the camera. When planning your branding session, select a specific date and schedule at least a month in advance to allow time for preparation and optimal results.
On Location Headshots NYC
When you need us to come to you, we bring the full setup: seamless backdrops, professional lighting, tethered capture, and enough gear to turn a conference room into a temporary studio. We cover Midtown, FiDi, DUMBO, Long Island City, and further into Brooklyn, Queens, and the Bronx. On location headshots NYC make sense when you are photographing a large team, want environmental shots in your actual office, or have executives who cannot leave the building. For example, a coffee shop can be an excellent location to showcase your brand’s unique style, seasonal menu, and ambiance, helping you stand out from competitors. We scout the space ahead of time (or work from a floor plan) so load-in is smooth and we hit our first call time without a scramble.
Remote Headshots
For hybrid and global teams, remote headshots solve the problem of people who are never in the same city. We guide each person through a structured session using standardized framing, lighting direction, and posing so the final images match your NYC office portraits. This is not a webcam screenshot. It is the same art direction applied remotely, with the same edit and color grading so a VP in Austin sits seamlessly next to a VP photographed in our Times Square studio.
Our photography style includes options for bold and true-to-color tones, ensuring your brand identity is visually impactful and emotionally resonant.
Quick recap of session types:
Times Square studio for corporate headshots NYC with fast turnaround and controlled environment
On location headshots NYC for office settings, large teams, executive portraits in context, or unique venues like a coffee shop
Remote headshots for distributed teams, with consistent leadership portraits across locations
Next, let’s look at what a branding session actually delivers for your business.
What a Branding Session Delivers
A branding session provides:
Consistent look across all leadership portraits and team headshots
Fast turnaround, including same day headshots NYC when timelines are tight
Easy reuse across press kits, investor decks, careers pages, and internal comms
With the session types and deliverables in mind, let’s walk through our process from inquiry to final files.
Our Branding Session Process
Here is how the planning works, step by step. I am walking you through this so you know exactly what to expect and can communicate timelines to your stakeholders.
Step 1: Discovery Call
Within a few business days of your inquiry, we schedule a short call to discuss scope. We cover dates, number of people, locations (Times Square studio, your office, or remote), and usage. Are these for press, internal comms, LinkedIn photos, a website refresh, or all of the above? This is also where we hear about any non-negotiable time constraints, like an embargoed story dropping Thursday morning. During this call, we develop a tailored strategy for your branding session and brainstorm ideas to ensure the session aligns with your brand’s vision and goals.
Step 2: Pre-Production
One to two weeks before the shoot, we lock in the details. This includes a shot list, run-of-show, talent schedule, backdrop choices, and styling decisions. If you want hair and makeup for executives, we coordinate that here. We send wardrobe guidance so everyone knows what to wear and what patterns to avoid. Props, if relevant, get discussed now. Pre-session preparation includes defining your goals, target audience, and competitors. For 2026 branding sessions, pre-work also involves researching current market trends and conducting competitor analysis. We prepare a game plan with an inspiration board and a list of desired shots to ensure a smooth session. A pre-session consultation and questionnaire are provided to make sure the final images accurately represent your business.
Professional branding sessions include strategy consultation, planning and preparation, a photoshoot, and a post-session review. The process results in a clear brand guide that compiles all discussions and drafted statements from the session.
Step 3: Shoot Day Logistics
On the day, crew call time is typically 7:30 or 8:30 a.m. for setup and test shots. First executive might be scheduled at 10:00 a.m. We run fifteen to twenty minute slots per person for executive portraits, shorter eight to ten minute slots for high-volume team headshots. A live call sheet keeps everyone on track. No one waits in a hallway wondering when their turn is.
Step 4: Post-Production and Delivery
For same day headshots NYC, we can deliver a curated selection of proofs by end of day when timelines demand it (pre-arranged). Standard delivery is three to five business days after selections for final retouched files. We edit for consistency so every portrait shares the same color grading, crop, and style.
Summary for skimmers:
Discovery call within days of inquiry
Pre-production one to two weeks before shoot
Shoot day with structured time slots and live call sheet
Proofs in hours to days, retouched finals in three to five business days after selections
With the process outlined, let’s explore what we actually capture during a branding session.
What We Actually Capture In A Branding Session
A branding session is not one headshot per person and done. We plan a gallery of images that cover multiple use cases, so you are not back at square one when a new need comes up. Branding sessions help showcase your brand story, passion, and what makes your business unique, capturing the essence of your business and what it feels like to work with you. These sessions help elevate your business visually and differentiate you from competitors.
Types of Images Captured
Depending on your business goals, the photo session typically includes several categories of coverage:
Classic corporate headshots NYC: Clean background, professional lighting, suitable for LinkedIn, org charts, and investor decks
Editorial executive portraits: More depth and environment, ideal for press kits, magazine features, and leadership pages
Leadership portraits in small groups: Two to five people, useful for partner pages and team sections
Team headshots: Consistent framing for careers pages, internal directories, and “About Us” sections
Remote headshots deliverables: Individually directed portraits with matching color, crop, and style so remote talent fits your grid
Candid and environmental shots: Collaboration scenes, whiteboard moments, skyline views from a Midtown terrace, or branded lobby details
Behind-the-scenes moments: Capture the process and showcase the passion and creativity that drive your business
Each image category has a job to do. Press kits need high-resolution portraits that hold up at print scale. Your website needs consistent team headshots that reflect your brand. LinkedIn photos need to look polished but approachable. We plan coverage so you walk away with a collection that covers all of it.
Wardrobe and Styling Guidance
Photographers recommend bringing multiple outfits to your branding session to provide variety and ensure your images align with your brand. Having fun during your branding session is key—it helps you relax and allows your passionate energy to shine through, making your photos more authentic and engaging. Branding sessions are designed to showcase your passion, creativity, and the unique style and offerings of your business.
With a clear understanding of what we capture, let’s look at a real-world example of a branding session in action.
Real Example: A One-Day Executive Portraits and Team Headshots Production
Earlier this year, we ran a single-day production for a Manhattan fintech company. Twelve executives and eighty staff, all photographed on one weekday in their Midtown office.
Crew load-in was 7:30 a.m. We built two setups: a neutral seamless backdrop in a large conference room and an environmental setup in the CEO’s office with a view of the East River. Test shots were done by 9:00 a.m. Executives rotated through in twenty-minute windows with two looks each. Team headshots ran in eight-minute slots, batched by department.
At 3:15 p.m., we pulled the CEO for a quick rooftop portrait. The building management required paperwork and a hard out by 3:45. We got the shot with time to spare. Wrap was 5:30 p.m.
By 8:00 p.m. that night, we sent a same day headshots NYC preview to the comms team for an embargoed media story running the following morning. Full proofing gallery landed in three business days. Retouched finals followed on the agreed timeline after selections.
Session Benefits:
Press kit ready before the embargo lifted
Careers page updated with consistent team headshots within two weeks
Leadership page refreshed with new executive portraits
Every person’s LinkedIn photo now matches the rest of the team
The branding session delivered amazing results, bringing new life to the team's visual presence and making their brand stand out. Branding sessions help create consistent and beautiful content for your business, ensuring your team and company are represented at their best.
Now, let’s discuss how we handle scheduling, styling, and executive expectations to ensure a smooth experience.
Scheduling and Styling
Coordinating Schedules and Executive Expectations
The operational details matter more than most people realize. PR and HR leads, chiefs of staff, and executive assistants are the ones who actually make these days run smoothly. Here is how we support that.
We build detailed time blocks per person and coordinate directly with EAs on protected windows. If the CFO cannot shoot before 2:00 p.m., that is in the schedule. If someone needs to step out for a board call at 11:30, we plan around it. A live call sheet means no one is wandering the halls wondering where to go or when.
Wardrobe and Styling Guidance
Wardrobe guidance goes out a week before the shoot. There’s no need to worry about what to wear—our team will provide clear guidance on choosing outfits and colors that work best for your branding session. We recommend planning and preparing your outfits in advance, ensuring they are clean, comfortable, and reflect your brand image. To avoid last-minute stress, pack all necessary props and outfits the night before your session. We recommend solid colors, avoiding aggressive patterns, and options for jackets and ties so we can adjust on site for camera and brand color alignment. If you are wearing something that clashes with your skin tone or the backdrop, we will catch it in the test shot and fix it before the real session starts.
Pre-Shoot Checklist
What we need from you before the shoot:
Confirmed headcount with names and titles
Floor plan or office layout for on location headshots NYC
Brand guidelines PDF (colors, fonts, any logo placement needs)
Non-negotiable time constraints for key executives
Decision on hair and makeup for which individuals
Hair and makeup is available for executives and VIPs. We set up a side room in your office or use our Times Square studio for camera-ready grooming. Realistic timing is thirty-five to forty-five minutes per person at the top of the day.
With scheduling and styling covered, let’s see how we handle remote headshots for distributed teams.
Remote Headshots For Hybrid and Global Teams
Remote headshots are part of the same branding session strategy, not a separate service we tacked on. The goal is to create leadership portraits for distributed teams that visually match your NYC office imagery. Authenticity is crucial in branding to resonate with customers, so we ensure your images feel genuine and on-brand.
Each branding session includes a pre-session consultation and questionnaire to ensure your final images represent your business. The process works like this: each person books a time slot through individual booking links. Our photographer runs a quick tech check to confirm lighting, background, and camera setup. The photographer then guides posing and framing in real time, keeping everything standardized so the final images share the same style as portraits shot in our Times Square studio.
We have used remote headshots to solve real problems. One client had a CEO on a two-week investor roadshow who needed a new portrait before a major press announcement. Another had six new hires onboarded in Chicago, Austin, and Denver who needed to appear on the leadership page before their first board meeting. In both cases, the remote portraits matched the existing team grid without anyone getting on a plane.
Benefits of remote headshots:
Flexibility for traveling executives and remote employees
Consistent look that matches in-person team headshots
Easy updates as teams change without scheduling another full production
Delivery is typically three to five business days after selections. Remote and NYC studio sets share color grading and retouching for consistent executive portraits across the org.
Now that you know how we handle remote and in-person sessions, here’s what you receive after a branding session.
What You Receive After A Branding Session
The final images come organized and ready to use. Depending on the session scope, each person typically receives three to five retouched portraits. Files are delivered in web and print resolutions, formatted as JPG, and sorted into folders by office, team, and individual.
Session Benefits:
Three to five retouched images per person in web and print resolution
Organized folders by team or department
Full usage rights for press, web, internal, and social
Online gallery access for easy team downloads
Optional RAW files for archival if requested
Usage rights are straightforward. You can use corporate headshots NYC and executive portraits across press, website, internal communications, LinkedIn, and investor materials. No hidden restrictions, no per-use fees. The photos are yours for business use.
We host an online gallery for a defined window so your team can review and download. For larger organizations, we can set up shared folders for comms and HR, and we are happy to advise on naming conventions for your internal DAM.
With deliverables clarified, let’s talk about budget, timing, and how to book your branding session.
Budget, Timing, and Booking
Pricing depends on scope, but here are a few reference points to help you plan:
Individual corporate headshots NYC sessions in our Times Square studio start from USD 449
Remote headshots start from USD 100
Team, on location headshots NYC, and multi-day coverage are quoted after the discovery call
Realistic lead times:
Two to four weeks preferred for on location headshots NYC
One to two weeks for Times Square studio bookings
Similar for remote headshots
If you have a press day or rush deadline, we can often accommodate if the calendar allows.
If you are interested in planning executive portraits, leadership portraits, same day headshots NYC coverage, or a full team production, send scope and preferred dates to hello@match-production.com. A few lines are enough to start.
By Lisa,
keeper of the call sheet and the color swatches.
