Headshots for Professionals
Welcome to Match Production—your destination for headshots for professionals in New York City and beyond. We specialize in delivering high-quality professional headshots for individuals and teams, whether you need studio portraits, on location headshots at your office, or remote headshots for distributed staff. Our services are designed for HR leads, founders, PR directors, and professionals who understand the value of a polished, consistent image.
Building trust is a key goal of professional headshots. Establishing rapport and familiarity with our clients before the shoot helps create warm and confident photos, which enhance trustworthiness and credibility for potential clients or employers.
Your headshot should reflect your professional image and your personal brand. A great professional headshot is critical for making a good first impression—viewers form judgments about a person's character and intelligence within 100 milliseconds of seeing their face. In fact, LinkedIn profiles with a strong LinkedIn profile picture and professional photos receive up to 21 times more profile views and 36 times more messages than those without. Key qualities for a professional headshot include a confident, approachable expression, high-quality lighting, and a clean, non-distracting background.
Choosing the right clothing is crucial for capturing headshots that reflect your professional image. We recommend updating your headshot every 1–2 years or whenever your appearance changes significantly.
Why Professional Headshots Matter
The Benefits of Professional Headshots for Professionals
Your headshot should reflect your professional image and your personal brand.
A great professional headshot is critical for making a good first impression.
LinkedIn profiles with professional photos receive up to 21 times more profile views and 36 times more messages than those without.
Building rapport and creating a relaxed atmosphere during the shoot makes a huge difference in the quality of the final images.
Studies show that professional imagery can increase perceived competence by 75% and influence by 62% compared to low-quality snapshots.
Whether you’re updating your company website, preparing for a press release, or building your personal brand, a professional headshot is an essential tool for standing out and making connections.
Service Overview: Studio, On Location, and Remote Headshots
We offer three main options to fit your needs:
Studio Headshots: Executive portraits and individual sessions at our Times Square HQ.
On Location Headshots: We bring the studio to your Manhattan, Brooklyn, or NYC-area office for team and leadership group photos.
Remote Headshots: Guided virtual sessions for distributed and remote teams, allowing each team member to participate from anywhere. Our virtual headshot services make it easy to create a consistent look for your staff, coordinate sessions, and track progress through an online dashboard. You can easily add new team members over time, ensuring your team photos stay up to date.
Each service is tailored to deliver clean, professional headshot photography that looks cohesive across your team. The final product is organized, labeled, and ready to upload—no drama, no mystery folders, and no chasing photographers for files.
Studio Executive Portraits at Our Times Square HQ
Our Times Square studio is designed for professionals who want a controlled, comfortable environment for their headshots. We run weekday slots at 8:30 a.m., 11:00 a.m., and 2:30 p.m. Coffee is ready, the steamer is hot, and lint rollers are everywhere because dark suits attract everything. We also provide an essentials kit with a hairbrush, lint roller, and makeup for touch-ups to ensure you look your best. Minimalist accessories are recommended so the focus stays on your face.
The space is quiet and relaxed, perfect for busy executives. We know that being relaxed and confident produces the best photos, so we start each session with a relaxed conversation to help you feel at ease. Flattering clothing choices and posing techniques are discussed to enhance your appearance, and our photographers often use prompts to elicit authentic, natural expressions.
Session Preparation
Before your session, we schedule a short call to discuss:
The intended use of your headshots (LinkedIn, website, press, etc.)
Wardrobe options and style preferences, including the importance of clothing and what to wear for headshots for professionals. We recommend solid colors, avoiding distracting patterns, and choosing attire that reflects your industry standards. Clients are encouraged to bring multiple outfit options to the shoot for added comfort and confidence. Prioritize fit and comfort by wearing well-tailored clothing that you genuinely feel confident in. We also provide tips on what photographs best, including colors and styles that fit your brand.
Any specific requirements for your industry or brand
To ensure your session is tailored to your needs, we use a brief questionnaire to learn about your preferences, including what you prefer to wear and your desired style. This helps us create images that align with your vision and make you feel involved in the process.
Session Flow
A typical executive portrait session follows these steps:
Brief Consultation: At the start, we conduct a brief consultation to align on your needs and the intended use of your headshots for professionals.
Arrival and Outfit Check: We review your outfit and make minor adjustments. Minimalist accessories are recommended to keep the focus on your face.
Lighting Test: We run a quick lighting test and lock in the look, ensuring the focus is on your facial features and overall presentation.
Photo Session: The shoot lasts 30 to 60 minutes, depending on the number of variations you need. We encourage positivity throughout the session to help you relax and look more natural. For the best results, practice your pose by angling your body slightly and defining your jawline by adjusting your chin.
Live Review: Images are tethered to a monitor so you can see them in real time and confirm we have the shot before you leave. We also show you the back of the camera during the shoot to help build your confidence.
We tailor the session based on where the photos will be used. For example:
LinkedIn profile pictures get a tighter crop and approachable expression.
Board bios may require a more formal, traditional headshot.
PR and media headshots often involve multiple looks and backgrounds.
Retouching and Delivery
Most individual leaders book a Standard Executive Session around USD 600, which includes:
The photo shoot
A selection gallery
Professionally retouched finals delivered the next day
Retouching is natural—we keep skin texture, remove stray hair and lint, and apply light shaping. The goal is to convey professionalism without making you look like a wax figure.
For larger teams, we bring the studio to you. Read on to learn about our on location headshots for groups and leadership teams.
On Location Headshots NYC for Teams and Leadership Groups
When you need consistent, professional headshots for your entire team, we bring the studio experience to your office. We guide each team member through the process, encouraging everyone to bring individuality into their outfits while maintaining consistency for a cohesive team photo. Dressing comfortably is also recommended, as it helps each team member look more relaxed and confident in the images. This is ideal for HR leads, employer brand managers, and PR directors managing large groups or press days.
On Location Setup
We arrive at your office with everything needed for a seamless shoot, including:
Studio lighting
Background stands
Tethered laptop for live review
Backup gear
Small styling kit with:
Lint rollers
Translucent powder
Mirror
The setup fits in a conference room or a quiet corner of your floor. We have experience shooting in Manhattan law firms, Brooklyn tech offices, and Queens co-working spaces. Our lighting stays consistent regardless of your ceiling height or window situation.
Logistics and Requirements
To ensure a smooth process, we handle:
Building COI (Certificate of Insurance)
Coordination with security for load-in
Room requirements:
Quiet room with about 10 by 12 feet of space
Access to power
Throughput:
10 to 14 people per hour, including brief styling checks and tethered review
If someone is late, we simply move them to the next available slot.
Team Headshot Process
A typical on location day looks like this:
Crew arrives at your office around 8:00 a.m.
First subject is in front of the camera by 8:30 a.m.
We photograph 40 to 80 people, wrapping by 4:30 p.m.
Test subject is photographed first to lock in lighting and framing.
Each person receives the same framing and exposure for a cohesive look.
Style references are kept for future hires to ensure consistency.
Example:
A Manhattan law firm needed 120 people photographed in a single press day. We set up two shooting areas, kept the line moving, and wrapped before 5:00 p.m. Finals were delivered within 5 business days, organized by name and title, with a simple spreadsheet mapping each person to their files.
Designing a Cohesive Look for Your Team Headshots
Before the shoot, we review your brand guidelines, existing photography, website, and LinkedIn pages to:
Lock in the backdrop, framing, and pose direction that matches your company identity
Ensure a uniform look that still lets each person feel like themselves
Don't forget to consider neutral colors like greys, blacks, and whites for both backgrounds and clothing—these versatile tones are essential wild cards that complement various color schemes and work well in any setting. A simple, neutral background ensures focus remains on the subject's face during the photoshoot. Neutral tones are often safe bets for corporate settings, but don't shy away from adding a pop of color that represents your personal or company brand.
Common choices by industry:
Finance and law: Neutral gray or muted gradient backgrounds
Agencies and startups: Environmental portraits with office context
Senior leadership: Slightly different setup with more space and a relaxed, editorial feel
We balance consistency with personality by adjusting micro-posing and expression coaching for each individual.
For distributed teams or companies with remote staff, our remote headshot service ensures everyone looks like they belong on the same team. Learn more in the next section.
Remote Headshots: How We Run Virtual Sessions That Still Look Like Studio Work
For fully distributed teams or companies with frequent new hires, our remote headshot service delivers studio-quality results—no matter where your staff is located. Remote headshots are ideal for remote teams, making it easy to keep team photos current without the need to coordinate in person.
We put authenticity first by capturing real, professional images and never using AI-generated photos. This ensures your headshots for professionals build trust and reflect the genuine character of your team.
How Remote Headshots Work
This is not a self-service photo booth. Our photographer guides each person through the session in real time using the CLOS app and live video direction.
The process:
HR or comms sends us a roster and timing window.
We send scheduling links, calendar reminders, and prep guides to each participant.
Each person books a 20-minute slot and sets up near a window with natural light.
Our photographer joins via phone or laptop, checks framing, and coaches through poses.
Photos are captured remotely and edited through the same pipeline as our studio work.
Ensuring Quality and Consistency
Fixed framing instructions and reference frames ensure every shot matches.
Retouchers apply a shared style profile across the set.
The person in Austin looks like they could have been shot next to the person in Brooklyn.
Ideal for:
Fully distributed startups
Post-merger teams across cities
Companies with constant hiring
Scaling Remote Headshots for Growing Teams
Once we establish your company’s look, we can run ongoing programs:
First batch covers current staff
Monthly or quarterly remote sessions for new hires
Lighting and color references are stored for future consistency
Admin process:
HR sends a new hire list once a month
We send booking links, shoot, and deliver within 3 to 4 business days
If you need headshots in a hurry, our same day headshots NYC service is designed for urgent press and leadership needs. Details in the next section.
Same Day Headshots NYC and Fast-Turn Press Needs
When you need a professional headshot fast—whether for a press release, board announcement, or LinkedIn update—we offer same day headshots in NYC.
How It Works
We hold a slot at the Times Square studio the same day (or early next morning)
The shoot takes 30 minutes
Live review on set so you pick your favorites before you leave
1-2 lightly retouched files delivered to your inbox that evening
For teams, rush delivery is typically 24 to 48 hours for finals. We only accept rush jobs when the scope is realistic—quality always comes first.
Example:
A founder needed a leadership portrait for a same-day media request. She arrived at 1:00 p.m., we shot for 25 minutes, she picked two frames on the spot, and the final retouched file was delivered by 6:00 p.m.
Curious about our full production process? The next section explains how we take you from inquiry to final files.
Our Production Process: From Inquiry to Final Files
We make the process simple and organized from start to finish. A well-structured shoot plan—covering your vision, preferred location, and a basic timeline—ensures clarity and efficiency. Clients appreciate the opportunity to review this plan beforehand, so everyone is aligned on expectations. Throughout the session, we focus on capturing headshots for professionals that not only look polished but also tell a story, highlighting your personality, brand identity, and the authentic moments that set you apart.
Discovery and Planning
Initial Inquiry: Email or call with your use case, location preference, headcount, and timing.
Clarification: We respond with questions to clarify scope (usually takes 10-15 minutes).
Planning: We build a mini run-of-show with:
Call times
Location map (if on location)
Background and wardrobe guidance
Contingency for late arrivals or reschedules
Shot list organized by department or floor for larger groups
Shoot Day
Clear check-in system keeps everyone on schedule
Each person receives real-time direction and a quick review on the tethered monitor
Crew remains calm and efficient—no shouting, no running late
The goal: make each person comfortable so their personality comes through. We create an atmosphere of fun and encourage playfulness during the shoot, using prompts to elicit authentic expressions and genuine smiles. Our photographers sense how much playfulness or formality each client is comfortable with and tailor the session accordingly.
Selection, Retouching, and Delivery
Selection via branded online gallery (individuals pick their favorites; admins can review for teams)
Files are labeled clearly with names, not random strings of numbers
Retouching and delivery within 3 to 5 business days for standard jobs
Deliverables include neatly labeled JPEGs and optional transparent PNGs
Rush options are available and discussed during planning.
Real NYC Example
A mid-size Manhattan fintech needed new headshots for 75 people. Their Flatiron office had a good conference room but challenging lighting. We set up our own lights and a neutral backdrop.
First subject at 9:00 a.m.
Two setups: standard headshot for all, looser leadership portrait for execs
Schedule: 12 people per hour
Fire drill caused a 20-minute delay, but we adjusted and wrapped on time
Employees chose finals through an online gallery within 48 hours
Consistent, natural edits delivered in 4 business days
Set was live on their About page and LinkedIn within a week
Monthly remote session set up for new hires to match the original batch
Next, see what you receive with every session and how we ensure consistency for long-term use.
What We Deliver: Files, Consistency, and Long-Term Use
Each person receives a set number of finals based on the package. Deliverables include:
High-res versions for print (delivered at 300 DPI for maximum clarity across screens and marketing materials)
Web-ready versions optimized for LinkedIn, company websites, and internal directories
Multiple backgrounds (if chosen), each variant labeled clearly
Our world-class editors ensure every image is professionally retouched and consistent, providing a polished look whether your team is local or spread across the world.
We plan ahead for your future needs:
Crops for site templates and copy overlays
Square crops for directories
Wider horizontal crops for PR and speaking bios
Licensing:Corporate usage covers internal and external communications with no surprise monthly fees. Terms are clear in the proposal before we shoot. You own the images for your intended use from day one.
For ongoing clients:We maintain a visual reference library. If you add new executive portraits or team headshots in the future, they will match the originals. Lighting recipe, color grade, and crop ratios stay on file for consistency over time.
Not sure which service is right for you? The next section helps you decide between studio, on location, or remote headshots.
How to Decide: Studio, On Location, or Remote
Choosing the right headshot service depends on your team structure, timeline, and the image you want to project.
Studio: Best for individual executives, boards, and small leadership teams. Offers maximum precision and is ideal for same day headshots.
On Location: Perfect for photographing your entire team in a single day with minimal disruption. Allows for environmental portraits with office context. Choosing an interesting location can help clients feel at ease and look confident in their headshots, making portraits more engaging and authentic.
Remote: Most efficient for distributed teams, frequent new hires, or companies with multiple offices. No need to fly a crew around, and quality is maintained with guided sessions.
Many clients mix approaches:
Leadership portraits in studio for maximum polish
Team photos on location for the main office
We coordinate everything so your final images look cohesive, no matter where or how they were shot.
Ready to get started? The next section explains how to work with us.
Next Steps and How to Work With Us
If you’re interested in working with us, send your project scope to hello@match-production.com. Please include:
Headcount
Location preference (studio, on location, or remote)
Timing
Any press or launch dates that affect deadlines
The more details you share, the faster we can move.
We’ll respond with a simple plan:
Proposed schedule
Estimated budget
Realistic delivery dates
For reference:
A Corporate Mini Session starts around USD 1449 for a half-day on site with a small team. Larger groups and multi-day projects receive custom quotes based on scope.
Share your preferred shoot week, service type, and any creative direction you have in mind. We handle the rest—from run-of-show to wardrobe and style—ensuring every person walks away with exceptional photos that do the job.
By Lisa,
keeper of the call sheet, the coffee order, and the good side of your executive portraits.
