Conference attendees
Plan portraits for professional profiles and company biographies alongside the event schedule.
On-site headshots for conferences and company events
Conference Headshot Stations in NYC
Bring a professional portrait setup to your NYC conference or company event. We photograph attendees, speakers and staff on location, with a look and schedule planned around your event.
Share your event date, venue and estimated number of participants. Our producer will help plan the station and prepare a custom quote.
Professional Portraits While Your People Are Together
A conference brings people into the same place. A headshot station gives them a dedicated space for an individual portrait during the event.
Speakers and panelists
Arrange a portrait session for speaker profiles, press materials and future presentations.
Employees and leadership
Photograph colleagues gathered for a company meeting, retreat or internal conference.
Plan the Station Around Your Event
Share the brief
Tell us the date, NYC venue, estimated number of participants and the hours you would like the station to operate.
Choose the portrait approach
Discuss the background, intended image use, participant schedule and any delivery deadline with the producer.
Confirm your event plan
Your proposal sets out the setup, crew, participant flow, selection, editing and delivery arrangements.
A Setup That Fits the Venue and Schedule
Give us the venue details and event agenda so we can plan access, setup and portrait sessions with your team. Let us know about expected busy periods or specific times reserved for speakers and staff.
If you have a brand background or a particular portrait style in mind, include it in the brief. The producer will review the requirements and incorporate the agreed approach into the quote.
Portrait Work by Match
Examples of our professional portrait work. Discuss the look you want for your event with our producer.
Portrait examples from our portfolio. Your event setup and finished image specifications are agreed with the producer.
Headshot Stations and Event Photography
A portrait station stays in one dedicated area. Event photography follows the action across the venue. Tell us if you need both so we can plan the coverage together.
Headshot station
Individual portraits for attendees, speakers and employees, photographed at a dedicated setup.
Event photography
Coverage of keynotes, panels, networking, audience reactions and other moments in your event agenda.
Request a Headshot Station Quote
Tell our producer about your event date, venue and estimated number of participants. We will help define the setup, schedule and delivery requirements for a custom quote.
Conference Headshot Station FAQ
What is a conference headshot station?
It is a dedicated portrait setup at your conference or company event where attendees, speakers and staff can have individual professional headshots taken.
How much does a headshot station cost in NYC?
Our producer prepares an individual quote for your event. Send the date, venue, operating hours and estimated number of participants so we can discuss the scope and price.
How many people can you photograph?
Share your estimated headcount and event schedule. The producer will plan the crew and participant flow around the portrait approach and time available.
Can you also photograph the rest of the event?
Yes. We also offer corporate event photography for keynotes, panels, networking and other event coverage. Let us know if you would like both services included in your proposal.
When will the portraits be ready?
Selection, editing and delivery timing are agreed in your proposal. Tell the producer about any deadline when you request a quote.
What does the venue need to provide?
Send the venue details, available area and access rules. Our producer will confirm the space, power and setup arrangements for the agreed station.