Best Headshots NYC: How We Run Corporate, Executive & Remote Sessions At Match Production
Looking for the best headshots NYC has to offer? At Match Production, we specialize in corporate headshots, executive portraits, and remote headshots for modern teams—run from our Times Square studio, on location across New York City, and via our CLOS App for distributed teams in NY and beyond, and we capture consistency at scale. Whether you're a PR lead, HR manager, executive, or actor in New York City, professional headshots are a crucial part of your personal and company brand. In a city where first impressions matter, a standout headshot can open doors, build trust, and help you or your team stand out in a competitive landscape.
This article focuses on concrete process and outcomes: planning, shoot day, and delivery. No generic photography tips—just how our headshot photography actually runs when calendars are tight.
We work with PR and communications teams, HR and employer brand leads, founders, and executives who need consistent leadership and team headshots on realistic New York timelines.
Coverage includes our Times Square studio, on-location headshots in Manhattan and Brooklyn, Queens, the Bronx, and New Jersey, plus remote headshots for hybrid and global teams.
We can deliver same-day headshots in New York for select sessions and fast press days when time is tight (and yes, we confirm it in writing). Book with confidence.
What Is a Headshot and Why Does It Matter?
A headshot is a professional portrait that serves as a first impression for casting directors, agents, or corporate teams. Headshots are essential tools for actors to market themselves and stand out in a crowded field. For business professionals, a well-captured headshot can help secure opportunities and communicate your brand. Choosing the right photographer is important for capturing the essence of your personality in your headshot.
Why Match Production For The Best Headshots In New York
I am Lisa Soldberg, Head of Production at Match Production. We are a New York based headshot and portrait studio, and we specialize in corporate headshots, executive portraits, and remote headshots for modern teams and leaders. Our mission is to make professional headshots painless for professionals who have better things to do than worry about a photo.
Our Times Square studio is located a few blocks from major subway lines and Port Authority. For Midtown offices, that means an executive can walk over between meetings, get headshots photographed, and be back at their desk in under an hour. For teams coming from other boroughs, the location is designed to be easy to reach without burning half the day.
We are built for both B2B and individual clients. That means full-company headshot days for 200 people, leadership sessions for an IPO announcement, and one-off executive LinkedIn headshots for a founder who just realized their current headshots are from 2017. Pricing starts at roughly USD 449 for in-studio headshots, and we scope corporate and group pricing based on headcount, locations, and timing.
The tone here is professional, slightly cheeky, and very organized. Our job is making headshots predictable and flattering under real-world conditions. We handle the logistics so you can focus on looking good in front of the camera. That is the whole point: headshots that make a great first impression and help your team look consistent across New York and worldwide.
A note on timing: most clients refresh headshots every 1–2 years. If your headshots are older than two years, three years, or five years, your team looks inconsistent overnight—especially in fast-moving industries. We see it all the time: headshots from seven years ago sitting next to headshots from this year. Our job is to fix that in a single rollout, and to make it easy to keep headshots current for years and years to come.
Our NYC Headshot Services At A Glance
We offer several core services, each designed for different needs, budgets, and industry requirements. Here is the short version.
Corporate headshots in New York City
Uniform team headshots for staff from 10 to 500 or more, either at our Times Square studio or on location in Manhattan, Brooklyn, Queens, the Bronx, and occasionally New Jersey. Consistency across the entire team is the goal, and we ensure the same look across the rollout.
Executive portraits
One-to-one leadership portraits for founders, C-suite, and partners. These images are used for media coverage, keynote appearances, annual reports, investor decks, and those awkward but necessary “meet the leadership” pages.
On-location headshots in New York City
We bring a mobile studio to your office in areas like Hudson Yards, FiDi, Dumbo, or Long Island City. Lighting and backdrop options match your brand guidelines so you do not have to compromise on quality. Our headshot photographers are highly practiced in office logistics.
Remote headshots
Our CLOS App workflow lets us direct talent via phone or laptop. We then apply pro-grade retouching and color matching so remote staff match in-office headshots. Ideal for hybrid and global teams, across industry types.
Same-day headshots NYC
For select shoots and smaller teams, we can deliver edited selects the same day. More complex retouching takes longer, but we always confirm timelines in writing.
Actor and model headshots
We also photograph actors and models. That experience helps our photographers coach natural expressions for everyone, though our main work is business and leadership headshots.
How We Plan A Corporate Headshot Project In New York
Planning is where stress either appears or disappears. Our clients hire us because they want headshots that are repeatable, and they want photography that does not turn into a week-long internal project. We keep professionals aligned, we keep photographers aligned, and we keep approvals moving so clients can get back to work.
Our production process is designed to keep PR, HR, and operations aligned from the first email to final images—and to help teams avoid chaos.
Scoping
We start with email or a quick 20 to 30 minute call. We define headcount, office locations, dates, use-cases like LinkedIn, website, press day, internal directory, and any deadlines like board meetings or product launches. This is where we capture the full scope so nothing gets missed, and we ensure everyone agrees on the order of priorities.
Visual direction
We ask for brand decks, current marketing images, or sample headshots. Then we recommend lighting, backdrop, and framing that fit. A neutral gray might work for a law firm in the finance industry. A softer natural-light look might suit a tech industry startup. We match headshots to the brand, and we continue to check alignment throughout the process.
Scheduling
We build realistic shot lists and time blocks. For example, 6 to 10 people per hour with 10 to 15 minute slots. We provide calendar links or sign-up sheets that HR can send to staff. Everyone knows when to show up, and everyone knows what to bring. This helps.
Logistics
We handle booking details like security requirements for Midtown towers, elevator access, and arrival windows for our crew. Typical crew arrival is 60 to 90 minutes before the first subject. We account for New York realities, and we ensure backup plans.
Communication
We send a simple prep guide covering what to wear, grooming tips, and timing. HR can forward it to the team. This reduces last-minute questions and wardrobe panic. It also helps people feel comfortable before the camera ever turns on.
In-Studio Sessions At Our Times Square Location
Our Times Square studio is ideal for executives, small teams, and PR days who want a distraction-free, controlled environment in central Manhattan, NY (and easy from most NY subway lines).
The layout includes a dedicated shooting area, space for makeup and wardrobe, and seating for early arrivals. For high-profile leaders who prefer low-key sessions, we manage privacy carefully. No audience, no interruptions.
A typical individual executive portrait session runs about 10 to 15 minutes for wardrobe and set choices, then 30 to 45 minutes of shooting. We do a quick on-set review of images so you can see what we are getting in real time. Any retouching notes are captured before you leave. This is a shoot built to deliver results.
For group headshots in studio, we use staggered arrival times and consistent lighting setups. We lock a framing template so all final headshots align on the company website. Consistency is the point, and our photographers ensure it.
We can accommodate tight schedules. A founder with a 45-minute gap between Midtown meetings can get in, get photographed, and get out. We prioritize punctuality because your time demands it.
An individual standard in-studio session typically lands around USD 600 depending on options. We provide exact quotes after scoping.
On-Location Headshots In New York City: Studio To Your Office
On-location headshots are the best option for busy teams, large staff counts, or companies that want office backgrounds instead of studio backdrops, while remote headshots are ideal for distributed or remote teams seeking studio-quality results without travel.
We bring a mobile setup: lights, stands, portable background systems, tethered laptop, and backup gear. Everything is designed to move quickly through spaces like conference rooms or all-hands areas. Our headshot photographer arrives early, checks the camera settings, and runs calibration frames.
We work across New York regularly: Hudson Yards, the Bryant Park corridor, SoHo, Tribeca, Dumbo, Long Island City. We know the buildings, the security desks, and the freight elevators. Our photographers are highly organized and used to making a shoot feel calm.
Our approach minimizes disruption. Pre-scheduled slots, a designated staging area, and clear signage or calendar links mean people know exactly when to show up. No one hovers awkwardly waiting. It helps your team stay on task.
Visual consistency matters. We lock camera height, lens, and lighting so new hires photographed months later still match the team’s existing headshots. The grid stays clean, and we ensure the look stays consistent across locations.
We can incorporate recognizable New York views like skylines or bridges in leadership portraits when requested. The subject stays the focus, but a hint of New York can add context and a unique, credible impression.
Remote Headshots For Hybrid And Global Teams
Remote headshots matter because hybrid workforces are not going away. Remote hires and distributed leadership teams still need consistent headshots, even if they never set foot in your New York office.
Our CLOS App process works like this: the subject joins a guided session on their phone or laptop. We direct posing and angles in real time. Then our team handles editing and color matching to existing corporate headshots. The teammate in Austin looks like they belong next to the teammate in Manhattan. This is how we achieve a consistent look across offices and industries.
We capture a good baseline on every session, then we capture a good “option” frame, so clients can pick quickly. That is small, boring work—highly effective.
The advantages are clear. No travel, flexible scheduling across time zones, and the ability to photograph dozens of people over several days without disrupting office operations. It helps teams keep moving, and it helps leaders keep their day intact.
Remote sessions for individuals can start near USD 100 per person when booked in volume. This makes it realistic to cover entire distributed teams. Your HR team can order headshots as new hires start, and we can continue the same style month after month.
Where does remote work best versus in-person? Remote is great for fast-growing teams and smaller budgets. In-person is better for high-stakes executive portraits and key PR moments where every detail needs to be controlled by the photographer, the lighting, and the camera.
Same-Day Headshots NYC & Realistic Turnaround Times
We regularly work on tight timelines for press days, investor announcements, and LinkedIn overhauls for new hires in New York.
Same-day headshots NYC means a streamlined shoot plus basic retouching, with final images delivered by secure link before end of business. This works when scoped in advance. We do not promise same-day for every type of shoot.
Typical standard delivery windows look like this:
| Session Type | Turnaround |
|---|---|
| Small individual sessions | 2–3 business days |
| Larger corporate teams | 5–7 business days |
| Same-day rush (pre-scoped) | End of business day |
Rush fees may apply for heavy retouching or very large galleries. We always confirm timelines in writing before the shoot so there are no surprises.
Editorial-style leadership portraits with multiple looks and locations take longer, especially when they involve layout coordination with design and PR teams across the industry.
What A New York Headshot Day Actually Feels Like
A typical corporate headshot day in Manhattan starts before anyone gets headshots. Our crew arrives early, builds the set, tests lighting, and runs calibration shots. By the time the first subject walks in, we are ready—and we keep making small adjustments so the results stay consistent.
Here is a real example from our crew. Last fall, we organized a 60-person corporate headshot day in Midtown, New York. Call time was 7:30 AM for crew. We set up in a glass-walled conference room on the 38th floor. First subject at 9 AM. We kept people on 10-minute rotations so no one missed meetings. Lunch break at noon, final subject at 4 PM. Full headshots gallery delivered within five business days. HR received consistent headshots for everyone from the new analyst to the managing partner.
On set, we direct posture, micro-adjust shoulders and chin, and offer simple prompts to capture natural expressions. We show a few frames on the monitor so people feel comfortable and confident. No one leaves wondering if their headshots look good.
We support PR and HR teams throughout the day. Quick headcounts, tracking who has been photographed, and live check-ins if the schedule needs to flex around urgent calls or market news. This is production work, and we take it seriously. It helps everyone, especially when time is limited.
People leave saying “That was easier than I expected.” Internal teams receive a complete, consistent set of headshots instead of a half-finished gallery.
Executive Portraits With A Story
Executive portraits are different from standard headshots. More time, more nuance, and images that help tell the story of the leader and the company in that moment.
A typical executive portrait brief might involve an upcoming media profile, a new CEO announcement, or a partner promotion. These situations require vertical, horizontal, and square crops for multiple outlets in the New York media industry.
We prep executives with a quick pre-call. We learn their preferences, the tone of coverage (innovative startup versus established institution), and any previous photo experiences they loved or hated. This attention to detail shapes the session, and it helps our photographers capture a unique, credible result.
Set variety matters. We shoot studio portraits for formal needs plus a few environmental shots in the office, lobby, or nearby streets that hint at New York without becoming tourist images. Range in the final headshots gallery gives PR and marketing options.
Retouching for leadership portraits is light, natural, and respectful. We polish under-eye areas and clean up flyaways, but we keep skin texture and personality intact. No plastic smoothing. The subject should look like themselves on a good day. This approach ensures professionalism without losing truth.
Actor & Model Headshots, Without Losing Our Corporate Focus
Our main focus is corporate headshots and executive portraits. But our work with actors, models, and acting teams informs how we coach expressions for everyone.
Actor headshots are built to book auditions—yes, plural. For actors, a single headshot rarely covers every audition, so we plan a set that supports multiple auditions and multiple casting calls. Casting directors often review hundreds of actors per day, and the headshots that win are simple, honest, and clear.
We talk through your audition targets (and yes, actors appreciate specificity): theater audition, commercial audition, TV audition, VO audition, and those last-minute auditions that pop up at 9 PM. We help actors pick wardrobe that matches their type, we help actors choose looks, and we help actors capture expressions that feel real. That is acting-adjacent coaching, and it helps. Actors like clarity.
We also understand agents’ workflows. Agents want a tight set of headshots that are easy to send, easy to file, and easy to update as your acting careers evolve. Our photographers have experience directing actors, and our headshot photographer team keeps the shoot calm so you can focus.
If you are an actor based in NY or New York and you need headshots for auditions this week, say that up front. We can often schedule quickly, and we can recommend the right level of retouching so your headshots stay truthful. And yes: actors can still need corporate headshots too—many actors also run businesses, teach, or speak, and they want professional headshots for those roles. Actors in NY often ask for two sets of headshots in one shoot: clean corporate headshots plus actor headshots ready for auditions.
Our mission with actors is simple: deliver headshots that casting directors can read in a second, and deliver headshots that agents can send without over-explaining. That takes experience, good direction, and a clean headshot photography workflow. We work with actors, models, and creative professionals across NY, including New York-based performers building long-term careers.
We can provide actor headshots, model headshots, and polaroid-style images on request. These sessions are often scheduled on separate days from corporate shoots to keep workflows clean. For actors building acting careers, we recommend planning around upcoming auditions so we can capture the right look and deliver headshots in time.
Casting expectations differ from corporate needs. We adjust lighting, framing, and wardrobe advice accordingly. An audition image for theater is not the same as a LinkedIn image for a CFO. Still, the fundamentals of headshot photography remain the same: a consistent camera setup, calm direction, and a headshot photographer who knows how to help.
Analog, Film & Polaroid Portraits In A Digital World
Some leaders and creatives request film and polaroid portraits. The texture, the mood, and the slightly imperfect look feel very New York.
We integrate analog options into sessions when requested. A few rolls of 35mm or medium format film during an executive headshot session. A set of polaroids for a model’s portfolio update. The unique quality of film can capture a different kind of presence.
We still deliver high-resolution digital scans for practical use on websites and LinkedIn. The physical film or polaroids become keepsakes or office art.
Analog options work best as an add-on, not a replacement, when teams need fast delivery for corporate uses. Film processing takes time, so we plan accordingly.
If you are searching for a headshot photographer in New York and you keep seeing names like “Ted Ely,” remember: process matters more than hype. Searches like “Ted Ely headshots” may lead you to a lot of portfolios—what you actually need is a headshot photographer who can run production without drama.
Same idea for corporate: the best headshots are not magic. They are a repeatable system run by experienced photographers.
Production Notes: What We Do (So You Don’t Have To)
This is the unglamorous part that makes the headshots look good. It also keeps clients happy and keeps your team’s day moving.
In plain terms: we are making headshots easy for professionals. We are making scheduling simple, making approvals fast, making wardrobe decisions painless, making retouching notes clear, making delivery predictable, making usage questions boring, and making the entire shoot feel calm. That is our mission, and it is why clients come back.
Photography is the product: photography that is consistent, photography that is fast, photography that is calm, photography that works for professionals, photography that helps clients make a good impression, and photography that stays usable for years. Our photographers do this for NY teams, and our photographers do it without burning your week. We do it for professionals who need speed.
If you need one photo that feels unique, we can do that. If you need ten photos that feel unique, we can do that too. If you need headshots that feel unique while still looking like your team, that is also doable.
We bring multiple photographers so we can keep the shoot efficient and keep headshots consistent across floors, offices, and schedules.
We plan the shoot like a production: call sheet, order of talent, and clear time blocks. That helps busy professionals.
For NY teams, we can run a studio day plus a second shoot day on location, so clients in New York do not lose a full week to headshots.
We keep photography decisions simple: one lighting plan, one background plan, and a good backup plan. Our photographers love options, but clients love clarity.
We run tethered capture so you can review images quickly, pick favorites, and keep making decisions in real time.
We keep file structure clean: a simple file naming plan, a single delivery folder, and an easy way for clients to receive and share headshots internally.
We stay highly focused on professionalism: calm direction, clear communication, and zero weird surprises on set.
We tailor headshot photography for professionals by industry: finance industry, legal industry, tech industry, healthcare industry, and more. Industry norms matter, and we pay attention to them.
We help professionals choose wardrobe quickly. We help professionals pick the “safe” look and the “bold” look. We help professionals decide what reads as a strong first impression.
We help camera-shy professionals feel comfortable. Good photographers give clear prompts, keep the camera angle flattering, and make the process feel human.
We recommend simple prep that works (and we explain why): a clean collar, controlled shine, and makeup that looks good under studio light.
We keep the work organized: who is next, who is late, who needs a redo, and who needs an extra minute. That attention saves everyone time.
We keep expectations realistic: a good shoot delivers headshots with range, but it does not invent a different face. That truth is why the final headshots look like the real you, on a good day.
For remote work, the phone setup matters. We help talent use their phone correctly, and we help talent capture consistent headshots that match NY office lighting.
Need something fast in NY? Contact us early. Contact us again if the deadline moves. Contact us a third time if legal changes the order. We would rather adjust than guess.
(If you are searching “Ted Ely” because you saw it on a list of headshot photographers in New York, cool. If you are searching “Ted Ely” because you need headshots next week, even better—just contact us and we will help.)
Pricing, Scheduling & How To Book
We keep pricing and scheduling straightforward. Written estimates for every project. No surprise add-ons mid-shoot.
Useful price anchors:
| Service | Starting Price |
|---|---|
| In-studio headshots | USD 449 |
| Corporate mini-session (small leadership team) | USD 1449 |
| Remote sessions (at scale) | USD 100 per person |
Booking works like this: initial email with scope, a quick call if needed, then a formal proposal covering dates, locations, crew size, timelines, and payment terms. We ensure you have everything in one place.
Typical lead times run 1 to 2 weeks for standard headshot days. Multi-office rollouts take more time. We sometimes accommodate last-minute press needs if calendar and crew allow.
Ready to plan your headshots? Contact our production desk with scope, timing, and approximate headcount—or contact Lisa directly if you need a fast answer. You can also contact us through the booking link for individual headshot sessions. (Yes, that is three different ways to contact us. We like options.)
FAQ
These are common questions from PR leads, HR teams, founders, actors, casting directors, and agents that were not fully covered above.
How many people can you photograph in one day for corporate headshots in New York?
With one photographer working 8 hours, typical capacity is 40 to 60 people. If we add a second photographer or extend hours, we can do more. We adjust pacing if the client wants more time per subject for wardrobe changes or multiple looks. This helps keep headshots consistent. We also keep every photo file organized so HR can find it later.
Can you match our existing headshots from another photographer?
Yes, we often match legacy styles when companies change vendors or add new locations. We ask for several sample files and any technical notes. Then we test lighting and color before shoot day to achieve consistency with your existing headshots gallery. We ensure new hires match the team, and we keep every photo consistent across the rollout. The photo should look like it belongs.
What if someone hates having their photo taken?
This is very common. Our photographers are trained to help camera-shy professionals with simple direction, short sessions, and live previews. We do not rush anyone. If someone wants another attempt within the time window, we are happy to do a quick redo. The goal is to help them feel comfortable and walk away confident.
Do you provide hair and makeup for executive portraits and team headshots?
We can bring vetted hair and makeup artists for leadership sessions, full teams, or high-visibility shoots. This is an add-on service scoped during planning. We recommend when professional grooming is worth the extra time and budget, especially in industries where first impression and professionalism are everything.
How do you handle usage rights for corporate and executive headshots?
Our standard delivery includes broad corporate usage rights for web, print, and PR. Any special licensing needs are discussed in advance. We provide clear terms in writing so internal teams and agents know what they can do with the images.
Do you offer professional headshots for actors who also need corporate headshots?
Yes. Some actors want professional headshots for auditions and also need corporate headshots for industry events, teaching roles, or brand work. We can plan headshot sessions that deliver both: actor headshots with range for casting directors, plus clean corporate headshots for LinkedIn.
What do casting directors and agents usually want to see in actor headshots?
Casting directors want honest headshots with clear expressions, clean light, and a natural feel. Casting directors also notice consistency: wardrobe, background, and the level of retouching. Agents tend to want a tight set of headshots that shows range without gimmicks. We help actors pick wardrobe, we help actors choose looks, and we help actors capture types that align with current auditions.
How quickly can actors receive headshots for auditions in New York?
If an actor has auditions coming up, tell us the dates. We can often schedule a headshot session quickly, and for select cases we can deliver same-day selects in New York—helpful for a last-minute audition, a rescheduled audition, or an added audition slot. For most actors, standard turnaround still applies. The key is planning, so the actor can receive headshots before the audition deadline.
Do you work with acting coaches, agents, or acting schools?
Yes—we can coordinate with acting coaches and agents on tone, wardrobe, and the “type” we need to capture. For acting schools and acting careers programs, we can organize group actor headshots days with consistent headshots and simple file naming. That helps administrators, and it helps actors. It also helps clients who need a clear file trail, good proofing, and a photo that works everywhere.
What is “cort photography” and do you do it?
Some clients use “cort photography” as shorthand when they mean corporate photography that supports careers, hiring, and employer brand. Yes—our corporate headshots work is part of that broader corporate photography scope, and we can recommend add-ons like simple office b-roll if it helps.
By Lisa Soldberg,
Head of Production at Match Production, keeper of the call sheet, the color swatches, and the backup batteries.
