Company Headshots: Corporate Headshots NYC, Executive Portraits, and Remote Sessions
Company headshots are essential for modern businesses. Company headshots are professional photographs of employees or executives, used to create a cohesive visual identity across websites, social media, and marketing materials. They focus on showcasing the subject's professionalism, friendliness, and competence, and have evolved into critical branding assets that serve as a business's digital handshake.
I am Lisa Soldberg, Head of Production at Match Production, a leading provider of company headshots. We specialize in corporate headshots NYC, executive portraits, and remote headshots for busy teams who need images that actually work. Our Times Square studio handles individual executives and small groups, offering an experienced in-house team and the value of studio headshots for executives and teams. We bring a full mobile setup on location across Manhattan and the boroughs. And for distributed teams who cannot gather in one place, we run remote headshots through the CLOS App with studio-quality editing on our end. We also use a streamlined editing pipeline to keep tone, color, and cropping consistent across every image in the set.
This guide covers everything companies need to know about corporate headshots, executive portraits, and remote headshot solutions—whether your team is in NYC or fully remote. It's designed for HR managers, PR leads, executives, and anyone responsible for company branding. Professional headshots are crucial for making a strong first impression, building trust, and maintaining a consistent brand image across all platforms.
What you get with Match Production corporate headshots NYC
The use cases are straightforward:
LinkedIn profile photos that get your team noticed
Leadership portraits for PR and media days
Company website “About” pages that do not look like they were shot in 2014
Investor decks where the founders look confident and approachable
Press day assets that work for outlets without resizing or cropping issues
Professional company headshots have evolved into critical branding assets and serve as a business's digital handshake.
What you actually get is a consistent visual brand across your entire team, fast delivery that respects your deadlines, and minimal disruption to people who have real jobs beyond sitting for photos. High-quality imagery instantly signals professionalism and attention to detail. We produce images that look like the person on Zoom. That sounds basic, but you would be surprised how many professional headshot sets fail this simple test. A well-designed headshot workflow improves scheduling flexibility and keeps quality consistent across the entire company—without forcing your team into travel or complicated logistics. Our process saves money for clients compared to scattered, uncoordinated shoots, providing efficiency without sacrificing quality.
Our Times Square studio experience
Our studio sits near Times Square with easy subway access at Times Sq-42 St. Executives and teams like coming to us because it gets them out of the office and into a controlled environment built specifically for this job. No conference room shuffle. No hunting for an outlet. No explaining to confused coworkers why there is a backdrop taped to the wall. Studio headshots are essential for both corporate branding and personal branding, especially for senior executives, entrepreneurs, and thought-leaders who want to project professionalism and consistency.
A typical individual executive session runs 45 to 60 minutes door to door. That includes check-in, quick wardrobe review, 2 to 3 looks with different jackets or tops, and live image review on a tethered monitor so the person can select favorites before leaving. During the wardrobe review, we recommend opting for solid, mid-to-dark tones like navy, charcoal, or burgundy, as these photograph well, and emphasize the importance of tailored and well-fitted clothing to avoid a sloppy appearance. An Individual Standard Session runs around USD 600 in studio, which covers the session time and a set of retouched images. We keep the environment simple: controlled lighting with seamless backdrops in white, gray, or charcoal—neutral backdrops such as white, gray, or black are especially recommended for conservative industries like law and finance—seated and standing options, and a quiet prep area for last-minute hair fixes or jacket adjustments.
Same day headshots NYC is realistic when you book a morning session and need selects by end of business. We can deliver contact sheets within hours and a small set of lightly edited images the same afternoon if your press day or board meeting demands it. For full professional retouching across multiple images, we recommend next-day delivery. That gives our editors time to balance skin tones, clean up flyaways, and ensure every headshot edited file matches the rest of your set.
On location headshots NYC for teams and leadership
We bring the studio to you. Our mobile kit includes professional lighting, portable backdrops, and tethered capture. We set up in offices across Manhattan, Brooklyn, Queens, and occasionally Jersey City. The goal is a seamless experience where your team steps away from their desks for five minutes and walks back with a great headshot in the system. Our team uses minimalist poses to ensure natural, confident expressions and avoid awkward or unnatural looks, which is a preferred approach for company headshots.
Scheduling is realistic. For a 20-person team, we typically block a window like 9:30 am to 12:30 pm with 5 to 7 minutes per person and buffer time for late arrivals. Executives in back-to-back meetings can jump the queue when they have a gap. We work with your HR or office manager to build a simple schedule, send prep guides ahead of time, and provide signage so people know exactly where to go. Corporate headshots can vary widely in cost depending on geography, headcount, usage needs, and turnaround. The pricing model for company headshots can also vary based on what is included—on-site production time, the number of finals per person, and the level of retouching required—so the important part is clarity around deliverables and timing.
Options depend on your company’s visual style. We can set up a consistent studio-style backdrop in a conference room for maximum uniformity. Or we can shoot environmental portraits in your existing office spaces, lobbies, or nearby locations like Bryant Park, the Flatiron district, or the Dumbo waterfront. Both approaches produce professional results. The choice depends on whether you want that clean headshot look or something with more context.
Delivery for on location headshots NYC follows the same timeline as studio work. Same day contact sheets when needed. Retouched finals within 2 to 3 business days for most team sizes. Rush options available for PR campaigns or hiring pushes where you need images faster. And if you are refreshing your team photos while keeping an existing style, we can match the lighting, backdrop, and color grading so new employees blend right into your current library.
Real production example: 40 headshots in one Midtown office day
Last quarter we shot 40 headshots for a Midtown finance firm in a single day. One conference room. 9:00 am start. 4:00 pm wrap. Lunch break in the middle with the room locked and lights left in position.
Our crew arrived at 7:30 am to set up lighting and test the backdrop with an HR volunteer. We confirmed the final background choice on site, ran a few test frames to lock exposure, and had everything dialed in before the first team member walked in at 9:00. Each person got their time. Quick lint check at the door, a few frames standing and seated, live review on the monitor, and out in under seven minutes.
No-shows and walk-ins are inevitable. We built a 10-minute buffer every hour to absorb the chaos. When an executive needed an extra five minutes for a few additional leadership portraits with varied posing, we had the flexibility. When someone forgot and showed up at 3:45 instead of 10:15, we fit them in.
The outcome was a consistent set of team headshots for the company website and internal directories, plus a small batch of elevated executive portraits for the leadership page. Retouched files delivered within 3 business days. HR was impressed. The COO actually said he liked his picture, which I am told is rare.
Executive portraits and leadership imagery
Executive portraits are not the same as standard company headshots. They take more time, require more styling, and produce more variation. At Match Production, our executive portrait sessions are also tailored for entrepreneurs, business owners, and startup founders, ensuring that leadership imagery fits a range of professional needs. We typically deliver both horizontal and vertical crops, seated and standing options, and a mix of studio-style backdrops and environmental looks depending on how the images will be used.
A typical NYC executive portrait session runs 60 to 90 minutes. The subject brings 2 to 3 wardrobe options. We shoot inside the office for controlled lighting and consistency, then step outside for a quick exterior near the building or a recognizable NYC backdrop if the weather cooperates. This gives the communications team options:
Formal portraits for the board page
Something warmer for LinkedIn
Editorial-style images for press kits
Common use cases include:
Press kits
Speaking engagement bios
Board announcements
Earnings reports
Media days where we photograph several leaders the same afternoon
For potential clients reviewing your company, a strong executive portrait signals professionalism and stability. For journalists on deadline, it signals that you are organized and ready for coverage.
Lighting and style choices depend on the message. Softer light for approachability. Subtle contrast for authority. Background colors that align with the company’s brand palette or architecture. Modern headshots are increasingly tailored to reflect specific industry norms and company cultures. We discuss these decisions upfront so the final product matches your existing visual identity.
Many executives dislike cameras. This is normal and not a problem. We coach expression and posture in real time, keeping the direction short and the atmosphere relaxed. Modern headshot trends prioritize real human expressions and preserve natural skin texture, resulting in images that feel authentic and relatable. The goal is an image that looks like the person on their best day, not a stiff pose that makes them look like they are waiting for a root canal. We have turned plenty of camera-shy leaders into people who actually send their headshot to journalists without cringing.
Press day and PR-friendly headshots
A press day in NYC means booking our Times Square studio or a client office for a half or full day, then scheduling board members, founders, and key spokespeople in blocks. Each person gets a focused slot. Each slot produces a formal leadership portrait, a relaxed LinkedIn photo, and sometimes a few 3/4 or waist-up images suitable for editorial layouts.
We coordinate with PR and communications leads on framing, background preferences, and image rights. The goal is assets that work for media outlets and internal channels without additional editing or rights negotiations. When a journalist emails asking for a high-resolution headshot at 4:00 pm, you have it ready.
For breaking announcements, we can provide quick same day selects within hours. Refined retouched versions follow in 24 to 48 hours. This gives you speed for the first wave and quality for everything after.
Remote headshots and hybrid teams
Not everyone can get to NYC. For distributed teams, we run remote headshots through the CLOS App combined with our studio-quality editing. This is not synthetic imagery. These are real photos of your actual team members, guided and edited by our crew.
The process works step by step. We set brand guidelines based on your existing headshots or your desired look. We invite each team member via email or by sharing a link so they can sign up and complete the process remotely through CLOS. They capture photos using their phones with in-app guidance covering lighting, angles, and backgrounds. Our editors then match lighting, color, and backgrounds to your NYC office or studio look so every image feels like it came from the same session. Centralized admin workflows also help teams track participation and keep submissions organized without chasing people across time zones.
Many headshot programs include a streamlined flow that allows team members to submit their photos remotely for editing, with simple admin support for tracking progress and managing submissions. The goal is a process that removes friction for HR while keeping quality controlled and consistent.
This helps HR and employer brand teams in practical ways. You get consistent company headshots across time zones. You avoid the hassle of coordinating local shoots city-by-city. New hires complete their headshots within a flexible window. The workflow handles the logistics. Our editors handle the quality.
Realistic timing: most teams see a complete set of edited remote headshots within 3 to 5 business days once everyone has submitted their photos. Retouching is light and natural. We respect skin tone and features. No one ends up looking over-processed or synthetic. The image looks like them, just with perfect lighting and a clean background.
Blending in-person and remote headshots
Many companies have a mix: some team members in NYC, others scattered across the country or globe. We keep a single visual style across both groups. When we shoot your NYC team in studio or on location, we store lighting references, backdrop specs, and color grading profiles. Every remote headshot edited afterward matches that original set.
This prevents the patchwork problem. Fast-growing companies hire continuously. Without a system, you end up with 15 different headshot styles on your company website within 18 months. With our approach, everyone matches. A new employee in Austin looks like they were photographed alongside your Manhattan team. Consistency builds trust with potential clients and makes your employer brand look intentional rather than accidental.
For leading companies with aggressive hiring plans, this matters. You can onboard new employees, get their headshots completed remotely, and have polished images on your site within a week. No coordination headaches. No quality gaps. Just a reliable process that scales.
Workflow: from first email to final files
Discovery and Planning
The process starts with discovery. Most projects come through email to hello@match-production.com. PR leads, HR managers, founders, or executives send us the basics: team size, location preference, and deadlines. We respond with recommended format, rough scope, and a quote. A 10-minute call clarifies anything complex.
Planning comes next. We create a run-of-show document with timing for each person. We select backdrops based on your brand or existing imagery. We draft prep tips covering clothing choices, grooming basics, and what to expect. Choosing the right outfit is crucial for corporate headshots, and recommendations can vary by industry to best reflect your company’s image. We confirm whether you need same day headshots NYC or standard delivery so our crew and editors are ready.
Shoot Day Process
On shoot day, we arrive 60 to 90 minutes before the first subject for setup. Quick test shots lock exposure and confirm lighting. I keep sessions running on time and team members relaxed. For best results, we recommend getting 7–8 hours of sleep and staying hydrated the night before your session to ensure healthy-looking skin. Schedule haircuts or color touch-ups 3–7 days before your headshot session. Practice natural micro-expressions in a mirror beforehand to convey relaxed confidence in your company headshots. People step in, get brief direction, see a few frames on the tethered monitor, and walk out feeling good about the experience.
Selection and Retouching
Selection and retouching follow. Subjects or managers choose favorites via on-site review or an online gallery. Our retouching is honest: skin cleanup, color and exposure balance, gentle eye and teeth work. We do not replace faces. We do not smooth skin into plastic. The goal is a professional headshot that looks like the person, not a fantasy version.
Delivery Timelines
Delivery runs on realistic timelines. Contact sheets within 24 hours. Retouched finals in 2 to 3 business days. Rush options are discussed upfront if your media timeline demands faster turnaround. We recommend refreshing your corporate headshots every 18 to 24 months to maintain a current and relevant image—consider booking new headshots to keep your team’s look up to date.
File formats, usage, and consistency
Standard delivery includes high-resolution JPEGs for print and web-ready files sized for LinkedIn, Slack, and internal directories. Most clients use the web-ready versions for everything except large-format printing.
On request, we provide transparent-background PNG file versions for design teams who need flexible layouts. These work well for pitch decks, company websites, and internal tools where headshots drop into varied backgrounds. We deliver in standard sRGB unless your brand team requests another profile. This keeps colors consistent across screens and most printed materials.
We keep style references on file for future sessions. When you hire new employees six months from now, we can shoot them in studio, on location, or remotely and match the original set exactly. Your marketing and employer brand teams save time because every image works together without additional editing or review cycles.
What makes Match Production different
Our Production Approach
As a leading provider of company headshots in New York City, Match Production brings unique service expertise to every project. We are a NYC-based crew with a production mindset. This is not a one-person operation showing up and hoping for the best. We treat even a 10-person team shoot like a real production day: call sheets, backup gear, clear communication. HR and PR teams are not babysitting the crew. They are reviewing the schedule once and then getting back to their actual jobs.
Providing professional headshots signals that your company values its employees, which enhances pride and team spirit. Headshots also enhance personal connection and rapport with potential clients, especially in relationship-driven industries like finance or consulting. A polished corporate headshot can help improve sales numbers and attract investors to your company. Most people generate first impressions in just 1/8th of a second, which can significantly impact hiring and business decisions.
Flexibility and Customization
Flexibility matters. You can book our Times Square studio for controlled perfection. You can hire us for on location headshots NYC anywhere from Wall Street to Williamsburg. You can use our remote headshots process for your Chicago office or your fully remote engineering team. Or you can combine all three into one visual system. The choice depends on your company, not our limitations.
Our focus is realistic, honest images that still flatter. Light retouching. Appropriate posing. Expressions that align with your company’s tone. We are comfortable across industries: finance in Midtown, startups in Soho, hospitals in the Bronx, universities near campus, nonprofits in Brooklyn. Each has its own culture. Each gets photography that fits.
Creative Options
For teams interested in something beyond standard corporate headshots, we offer analog options. Film and Polaroid portraits give leadership teams a distinct creative asset. These work well for founder profiles, annual reports with personality, or internal culture projects. It is an add-on, not a replacement, but it signals that your brand does not take itself too seriously.
How we keep camera-shy teams comfortable
Most people do not love having their photo taken. This is absolutely normal. We keep direction short and clear. We show people a few frames on the monitor early so they know what they look like. We avoid stiff over-posed looks that feel unnatural.
Common worries surface constantly. “I hate photos.” “I am not photogenic.” “Can you just fix it in post.” We respond with humor and practical coaching rather than promises to edit someone into a different person. The honest truth: camera-shy subjects usually just need a relaxed environment and a team that gives clear, normal direction without turning the session into a performance.
Small touches help. We provide mirrors and lint rollers. We offer optional hair adjustments. There is always a quiet corner for executives to regroup before stepping in front of the camera. On a recent shoot, a nervous CFO asked if we could “just skip him.” Fifteen minutes later, after some quick direction and a few frames with feedback, he picked his favorite and said it was the first picture of himself he actually liked in a decade. That is the goal.
Next steps: scoping your company headshots project
If you are interested in company headshots for your team, contact us at hello@match-production.com with your scope, location, approximate headcount, and timing. Scheduling a photoshoot with us is easy and streamlined—just let us know your needs and we’ll respond with a simple plan and quote. No complicated sales process. No pressure to accept packages you do not need.
We price transparently, and we spell out exactly what’s included upfront—production time, the number of subjects, what each person receives, and the delivery timeline—so there are no surprises later. Volume discounts are available for larger teams, and we can structure a package that supports ongoing hiring so you’re not re-quoting from scratch every time a new employee joins. If any team member needs a quick adjustment within the agreed workflow—crop, background match, or consistency notes—we address it promptly so the final library stays unified.
Typical starting points include:
A 10 to 20 person team refresh
New leadership portraits before a funding announcement
A same day headshots NYC request ahead of a media push
Corporate headshots cost varies by scope, but we price transparently and match deliverables to what you actually need. A Corporate Mini Session for 5 to 10 team members runs around USD 1449 as one example.
We do not overcomplicate this. One point of contact. A clear schedule. Realistic delivery dates spelled out before anyone steps in front of the camera. Expect a process that respects your time and your team’s busy calendars.
If you have offices outside NYC or fully remote staff, we can layer remote headshots into the same visual system. Everyone matches. Everyone looks professional. Your company website and LinkedIn presence create a strong first impression. Guys, this stuff matters in the future more than ever.
Free up your calendar. Let us handle the production. To get started, simply reply with your headcount and timing, and we will put a clean plan in front of you that your team is proud to upload everywhere.
By Lisa,
keeper of the call sheet, the coffee orders, and the corporate headshots calendar.
